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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12446539 Assistant Director for Contract Administration - Capital Programs

Facilities & Services

Job Summary

The Assistant Director for Contract Administration oversees the contract administration function of Capital Programs and the procurement of construction-related services, including development and implementation of policies and procedures related to the procurement of construction and construction-related services in accordance with university policy and the Illinois Procurement Code.

Duties & Responsibilities

• Develop and implement policies, procedures and objectives related to the procurement of construction and construction-related services for Capital Programs, JOC and Contractor Services.
• Manage the bid and contract award phase of capital delivery including the resolution of complex procurement and contracting issues.
• Serve as subject matter expert (SME) on policies/laws, systems, processes and procedures related to bidding and contract administration. Consult and advise officials/staff regarding compliance with internal policies and procedures, all applicable Federal and State laws, and all University policies and procedures.
• Oversee and coordinate the procurement of construction contractors and Professional Services Consultants (for JOC) and ensure compliance with university policy and the Illinois Procurement Code. This includes coordinating the selection, and when applicable, developing Requests for Proposals and technical specifications.
• Manage the procedures/protocol for administration of contract documentation: contracts, bid documents, bond documentation, certificate of insurance documentation, BOT documents, etc. Ensure quality control of all documents.
• Lead with strategic initiatives, including system and process improvement initiatives and oversee implementation of procurement and contracting improvements.
• Lead the monitoring performance metrics for the department including maintaining databases of project and contract related information, analyzing data and preparing special reports to help the Director assess the overall performance of the departments and units and how well goals are being met.
• Oversee the issuance and renewal of all contracts.
• Oversee and implement general training for all staff on capital delivery process and systems.
• Provide supervision, management, training and leadership to assigned personnel to meet immediate and long-term operational needs of the contracts administration unit.
• Coordinate and collaborate with other University offices involved in capital delivery, including University Office of Capital programs and Real Estate Services and represent the unit by serving on university, campus and departmental committees as assigned.
• Monitor and review federal, state and University rules and regulations affecting contract administration and procurement of construction related services.
• Oversee response to internal/external audits, FOIA and IDOL requests for information and the Contractor Prequalification process.

Additional Physical Demands

This position is expected to support the Mission, Vision, Values and Guiding Principles of Facilities & Services.

Minimum Qualifications

• Bachelor\'s degree in business administration, management, or a field related to the position.
• Six (6) years of professional business, financial, and/or managerial work experience.
• Demonstrated experience in procurement and/or contract administration of construction or construction-related services, that includes RFPs and technical specifications, contract review, negoti tion and/or development.
• Demonstrated experience complying with the Illinois Procurement code.

Preferred Qualifications

• Experience with procurement and contract administration within the University of Illinois system.

Knowledge, Skills and Abilities

• Knowledge and familiarity of the Illinois Procurement Code and the Procurement Rules, specifically as it relates to the procurement of construction and construction-related services.
• Advanced knowledge of computer applications such as Excel, Access and experience with construction project management and financial software.
• Demonstrated knowledge and experience with capital construction delivery and related processes.
• Demonstrated managerial capability to oversee organizational activities and staff.
• Excellent written and verbal communications skills.
• Demonstrated data management, reporting and analytical skills.
• Ability to work independently and while meeting stringent deadlines and responding to matter of urgency.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. The salary range for this position is \$85,000-\$95,000/year. However, the final salary offered will be determined by a thorough assessment of availab