Job Information
Pennsylvania State University Graduate Enrollment Services Coordinator - Theses and Dissertations in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Graduate School at Penn State University is seeking a Graduate Records Coordinator with strong attention to detail, communication and problem-solving skills for its Theses and Dissertations team.
Responsibilities: Primary responsibilities for the position include the following duties:
Oversee the thesis and dissertation process for the Graduate School
Provide guidance to students, faculty, and staff to ensure all master’s theses and doctoral dissertations meet Penn State’s format standards in accordance with the Thesis and Dissertation Guide and are ready for electronic submission and digital archiving; Review theses and dissertations after format submission and provide correction feedback
Approve all final theses and dissertations and verify committee member approvals through the ETDA (Electronic Theses and Dissertations Administration) system; Report, investigate, and troubleshoot technology issues with the ETDA system; Develop new systems/enhancements with the Graduate School technology teams to support the thesis and dissertation milestone and the ETDA system
Utilize LionPATH student information system for all applications related to the Office of Theses and Dissertation process; Manage confidential information
Serve as the primary liaison with students, faculty, graduate programs, library personnel and other university stakeholders on all thesis and dissertation related issues; Develop and deliver training on system and policy interpretation and application regarding academic and administrative policy and technology processes that support the thesis and dissertation process
Collaborate with graduate program staff by providing accurate timeline information for students and develop robust communication structures to relay important student milestone information; Create, maintain, and update pages on the Graduate School website related to Thesis and Dissertation Information
Collaborate with Graduate Enrollment Records Team for students that did not meet the final submission deadlines
Complete other records functions as determined by the Director of Graduate Records
Collaborate with Alumni and External Relations on all graduate commencement ceremonies.
Work Arrangement: The Graduate School is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Education and Experience: This position requires a minimum of a Bachelor’s degree and 1+ years of related experience or an equivalent combination of education and experience.
Excellent interpersonal, organizational, oral and written communications skills are essential. Proficiency in Microsoft Office 365 is required. Requires excellent judgment in problem solving with a focus on solutions and being adept at technology and data-management systems for tracking projects and for improving workflows for all constituent groups. This individual must be able to meet tight deadlines while maintaining high quality and customer-service standards.
Experience working in higher education, utilizing a student information system, and formatting documents to publication standards is preferred.
Application: To be considered for employment, qualified individuals must submit their resume and a cover letter that includes a concise overview of their interest and experience relevant to the position.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts, and paid holidays. Please visit https://hr.psu.edu/prospective-employee for more detailed information.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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