Job Information
Pennsylvania State University Department Head Assistant - College of Engineering, Department of Aerospace Engineering in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI*qyZ5PNog5Ug/cacheable-task/2998$46522.htmld#backheader=true) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Department of Aerospace Engineering within the College of Engineering is seeking an Administrative Assistant with excellent interpersonal and organizational skills. This position will provide administrative support to Aerospace Engineering’s Department Head.
The successful candidate will primarily be responsible for the following:
Administrative support for faculty affairs, including preparing dossiers for promotion and tenure, tracking the required schedule of reviews, and maintaining appropriate records.
Administration of development and alumni relations as per department head direction, including ensuring a regular cycle of correspondence with donors and alumni, drafting letters to them, and organizing visits and events.
Administration of communications and marketing as per department head direction, including initiating and tracking writing of articles, monitoring department website for current, appropriate content and ensuring department maintains current marketing materials.
Administrative support for the department Industrial and Professional Advisory Committee (IPAC), including scheduling and arranging their formal-annual and informal meetings, and maintaining appropriate records.
Administrative support for faculty governance including election of faculty committees, tracking and supporting their meetings, and ensuring proper documentation.
Organize department events, visits and faculty interviews; coordinate travel logistics, reserve spaces, arrange catering, develop itineraries, prepare materials, ensure appropriate on-site support is provided.
Directly or by supervising other staff and student workers, ensure department reception during business hours, including greeting and helping visitors, faculty, staff and student inquiries by responding and directing accordingly.
Directly or by supervising other staff and student workers, maintain department headquarters as a resource for faculty and staff, including monitoring and ordering inventory of office and instructional supplies.
Serve as central point of contact for concerns with facilities for department faculty, staff and students, ensuring that concerns are directed as appropriate, and processing and tracking work orders.
Maintain department calendars, including scheduling and coordinating meetings and events for the Department Head.
This position at the minimum requires a Associate's Degree and 4+ years of experience, or an equivalent combination of education and experience.
The successful candidate will also have the following:
Ability to work in a fast-paced, confidential environment
A bility to responsibly handle confidential and sensitive information
Dedication to and understanding of the skills required to build relationships with diverse communities
Understanding of Microsoft Applications
Demonstrated commitment to diversity, equity, inclusion, and belonging
Strong organization skills and attention to detail
Exemplary interpersonal and communication skills
Proven ability to self-motivate and work both independently and as part of a team
Commitment to professional development, learning, and being mentored
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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