Easter Seals Jobs

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• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Biochemistry & Molecular Biology is seeking a detail-oriented and highly organized Administrative Support Assistant to join our administrative team to support the front desk operations.

Responsibilities for this position are primarily the following (but are not limited to):

• Serve as the first point of contact for the department. Manage the reception area to maintain a professional image; screen phone calls, greet visitors and customers.

• Retrieve and distribute main office mail, and support the department community with mail service USPS, UPS, and FedEx.

• Serve as key custodian for the department managed buildings. Manage all key maintenance, inventory, and distribution for all department facilities; perform annual key inventory and audit.

• Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for copier repairs/needs.

• Maintain department listservs, and directories.

• Manage department conference room and equipment reservations.

• Assist department head assistant with faculty searches (tenure-track, non-tenure-track) applications, and meeting scheduling.

• Assist with the collection of proper backup support to reimburse visitors non-employee travel.

• Provide support to assigned faculty with copying, collating exams, and preparing miscellaneous correspondence, as necessary.

• Resolve problems, maintain various files, and records.

• Prepare meeting minutes from administrative team meetings.

• Other duties as assigned.

Required skills and experience include:

• Proficiency in Office365 (Teams, Word, Excel, Outlook)

• Strong attention to detail

• Well-developed interpersonal, oral, and written communication skills

• A strong appreciation for working with a diverse audience and being a team player.

• The ability and willingness to learn job-related software

Preferred experience and skills include:

• CollegeNet/25Live

• Listserv management

Hours: Monday through Friday, 8:00 AM to 5:00 PM.

This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

Candidates for consideration must submit a cover letter of interest and a resume.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$34,800.00 - $50,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

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