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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Biochemistry and Molecular Biology (http://science.psu.edu/bmb) is seeking a detailed-oriented and motivated Administrative Assistant (Supervisor) to coordinate faculty affairs and provide direct support to the department head.

Position responsibilities will include but are not limited to the following:

• Responsible for all administrative activities related to promotion and tenure, non-tenure line promotions, affiliate and courtesy appointments, faculty reviews, faculty activity reports, peer evaluations, sabbaticals, and award nominations.

• Provide administrative support to the department head by managing their calendar, scheduling meetings, and activities, and providing reminders.

• Compose, review, and approve communications, documents, and reports.

• Arrange travel and accommodations and prepare and submit information for travel reimbursements and other purchases.

• Assist the department head with organizing faculty meetings and composing and distributing the minutes.

• Resolve complex inquiries and ensure compliance with work unit and/or University policies and procedures.

• Establish work unit procedures for handling and maintaining confidential materials.

• Oversee work unit files, records, databases, and reports; ensure University records and retention guidelines are met.

• Approve and process various forms for payroll/human resources system input.

• Oversee coordination of projects, special events, and/or programs.

• Interview, train, evaluate and direct the work of one other support staff.

• Provide backup support to other administrative staff and the administrative coordinator as needed.

Education and Experience:

Typically requires an Associates degree or higher plus four years of related experience, or an equivalent combination of education and experience. Proficiency in Office 365 (particularly Excel, Word, and Outlook) and Adobe Acrobat is required. Working knowledge of Penn State’s Activity Insight, Promotion and Tenure Online Reviewing Platform (PTORP), WorkLion, and the University’s policies and procedures is preferred.

The successful candidate must be highly motivated and exhibit a high degree of professionalism and initiative. Excellent communication, attention to detail, organization, interpersonal skills, and the ability to manage deadlines is critical, as is the ability to work independently and in a team environment.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$46,400.00 - $67,300.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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