Job Information
The Salvation Army 11-145 - Development Administrative Assist. -c SC/Tustin in Tustin, California
Description
Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Position Summary
Report directly to the Director of Development. Support the Development team with administrative duties, while managing special projects.
Essential Functions
Run reports in donor database
Create agenda for weekly team meetings
Create and maintain an OC VIP list
Contact donors, when necessary, answer donor calls, take donations and assist as needed
Order office supplies and maintain the level of supplies
Upload CFC items (i.e., contracts or invoices) to TSAM
Receive checks that need to be processed from finance
Use copier to make clear, legible copies of each check, along with any letters attached that designate where funds should be allocated
Data entry of checks into weekly spreadsheet
Properly designate correct fund code for each donation check
Verify accuracy: Cross-check the entered data against the original checks to ensure accuracy.
Report Issues by notifying finance team of any discrepancies or issues with checks or data entry.
Maintain records of copies and logs for future reference or audits.
Advisory Board
Help set up and tear down bimonthly meetings
Take meeting minutes and send out meeting reports to the advisory board
Maintain and update board roster
Send out meeting invitations and reminders providing all necessary details to board members
Maintain organized records of Advisory Board meetings agendas, minutes, and related documents for easy access and reference
Communication Liaison: act as contact for board members, facilitating clear and timely communication regarding inquires
Stay informed about organizational policies, procedures, and programs to provide accurate information to board members
Support the Marketing Team, duties will include but not limited to:
Create and maintain a media contact list
Create and maintain a new donor spreadsheet, while assisting the marketing team and taking new donors through a “New Donor Journey”
Help with various printing and supply management
Draft and edit marketing blog posts that engage readers and effectively communicate The Salvation Army’s mission and community impact
Collaborate with marketing team to promote blog content on social media
Content Research: identify topics and stories related to The Salvation Army Orange County to inform blog content
Assist in planning and maintaining blog content calendar to ensure consistent and timely blog publishing
Fundraising Support
Assist Donor Relations Directors with various mailings
Help to create quarterly touch points for donors
Create and send gift acknowledgement letters
Write monthly thank you letters for donors
Database Management
Maintain donor database by updating and keeping clean records
Run various reports
Access various donors when needed
Help Development team in planning annual fundraising gala, duties include but not limited to:
Maintain clean guest lists
Help with mailing invitations
Order supplies
Attend event and help day of with set up
Responsible for vender contracts
Core Competencies
Oral Communication - Speak professionally, clearly, and persuasively in a variety of potentially challenging situations; seek clarification and respond appropriately to questions.
Written Communication - Write clearly and informatively; edit work for spelling and grammar; Present numerical data accurately; Read and interpret written information.
Teamwork: Balance team and individual responsibilities; Build a positive team spirit, morale, and group commitment to established goals, core values and objectives.
Working Conditions
Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax, and telephone. Ability to lift up to 40 lbs.
Minimum Qualifications
By virtue of its direct contact with, and representation to people who engage in Salvation Army programs, people who demonstrate an understanding of The Salvation Army’s Christian mission are required for this position.
Bachelors degree (preferred)
Must be in good physical health and mental health, capable of meeting the demand of the position.
Skills, Knowledge & Abilities
+ + Efficient in Microsoft Excel and Word
Must be a team player and have the ability to communicate effectively.
Must possess effective time management skills.
Must be able to prioritize work and meet deadlines.
Must model professionalism and time management skills.
Excellent verbal and written communication skills.
Computer literate; effectively use computerized database for resident file management, with basic skills in Microsoft Office: Microsoft Word, PowerPoint, Excel, and Outlook email.
Qualifications
Education
Preferred
- Bachelors or better
Experience
Required
- Microsoft Excel and Word, Outlook and PowerPoint
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
