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System One has partnered with a Tulsa company that is looking for a skilled Project Management Administrative Assistant. This position supports the administrative needs of the Project Management team, focusing on maintaining project financial data, invoicing, updating project schedules, packaging deliverables, and helping track submittals and requests for information.

Essential Functions:

• Set up new projects in relevant software systems.

• Assist with maintaining project details and reporting.

• Help prepare proposals, budgets, schedules, and project deliverable files.

• Coordinate with accounting on invoicing and follow-up with project managers.

• Manage meeting logistics, including documents and notes.

• Organize filing systems for electronic and paper documents.

• Assist with permit applications and tracking project action items.

• Provide general support for Project Managers, including documentation and spreadsheet maintenance.

• Track time commitments and task completion systematically.

Qualifications:

• High School diploma required; Associate's degree or relevant certification preferred.

• Minimum of three years of related experience, preferably in an AEC environment.

• Proficiency in computers and MS Office; familiarity with Deltek Vision/VantagePoint is preferred.

• Strong organizational skills and attention to detail.

• Ability to handle multiple assignments in a dynamic setting.

• Knowledge of financial coding and client billing processes.

• Competency in data entry and document management.

• Customer Focus: Prioritize customer expectations and improvements.

• Time Management: Efficiently manage time and a variety of activities.

• Integrity: Maintain confidentiality and reliability.

• Planning: Effectively scope projects, set goals, and anticipate issues.

• Communication: Clearly share information and listen actively.

• Problem Solving: Utilize sound logic and judgment for effective solutions.

• Action Orientation: Approach work with energy and persistence.

• Teamwork: Promote collaboration and shared success.

• Adaptability: Adjust skills and approaches based on situational needs.

• Quality of Work: Deliver high-quality results within deadlines.

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.