Easter Seals Jobs

Job Description

We are seeking an Office Coordinator to oversee the operations of our Hamilton, New Jersey office for a rapidly growing financial software startup. In this role, you will serve as the main point of contact for all office-related needs, including vendor management(such as catering and snack programs), seating arrangements, internal and external office events, and working with property management.

Additionally, you will focus on fostering a positive and engaging workplace atmosphere by carefully assessing and addressing the unique needs and preferences of the office. The ideal candidate will have experience as an office manager or coordinator, capable of managing a mid-sized office, addressing issues promptly, and collaborating with a global team on various projects and events.

Day-to-Day Tasks:

  Manage the front desk by greeting and assisting guests

  Ensure the office remains organized, with functional furniture and equipment

  Troubleshoot IT-related issues (e.g., Zoom, conference rooms)

  Establish and manage vendor relationships (snacks, catering, property management, janitorial)

  Serve as the point of contact for external visitors and internal inquiries

  Coordinate in-office activities, including daily lunches, meetings, conference room scheduling, IT setup, cleaning, maintenance, seating arrangements

  Handle office finances (credit card reconciliation, invoice payments, expense tracking)

  Act as the central contact for office-related issues, event planning including community outreach, and emergencies

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

3-5 years of experience as an Office Manager or Office Coordinator

  Proactive problem-solving skills

  Takes ownership and accountability for office space and operations

  Desire to grow within the role and alongside the team

  Demonstrated persistence in overcoming challenges

  Effective communication with New Jersey site leads, fostering collaborative relationships

  Passionate about creating an inclusive environment that promotes community and engagement, both virtually and in-person

  Willingness to occasionally travel to the New York office

  Experience with G Suite and Slack

  Proficiency in spreadsheet management and documentation

High level of professionalism On Guest Management System

  Jira suite ticketing

  Any experience with access management - key cards

Experience with high-rise buildings, complex security, and fire safety null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.