Easter Seals Jobs

Administrative & Personal Assistant opportunity to Design-Build Construction Company Owner with multiple Rental Properties

Searching for an individual to support both personal and professional needs as a construction company administrator, rental property manager, and personal assistant.

• Ideal candidate is someone familiar with or interested in learning about real estate and/or home building.

• Looking for someone who is multifaceted that isn’t afraid to roll up sleeves when needed; punctual, efficient, and able to multitask and switch gears easily.

• Candidate is local to the South Bay or in close proximity as all tasks are in the area and sometimes last minute.

• Schedule: Monday through Friday 8:304:30 with the occasional afterhours and weekend responsibilities (tenant emergencies, rental showings). Some remote possibilities after training/trial period.

  Property Management Responsibilities: 40% of workload Property Management License not required; Owner has 3 rental properties in Redondo Beach, which include 13 units total.

• Will serve as a main point of contact for all tenants, coordinate maintenance, property showings, and new leases.

• Includes expense tracking with Google Sheets & QuickBooks, tenant file organization, scheduling with maintenance contractors, advertising & showing properties for rent, general tenant correspondence & building management.

• Individual should be prepared to handle afterhours emergencies with tenants.

• Accounting & Data entry.

  Construction Company Administrator Responsibilities: 50% of workload Company performs residential remodels and home building in the South Bay.

• Candidate will assist in client and subcontractor correspondence by sending emails and making phone calls.

• Maintain organization for client project files in Google Drive by creating finish schedules and compiling spec sheets.

• Manage project accounting, create and send invoices, and track project expenses.

• Source and order materials for projects.

• Track hours and receipts for inhouse laborers.

• Accounting & data entry.

  Personal Assistant Responsibilities: 10% of workload Candidate will be expected to work out of home-office (partial remote option after trial period).

• Expected to assist with personal tasks including, but not limited to; grocery shopping, running errands, placing online orders, coordinating with housekeepers and gardeners, and picking up mail.

• Candidate should also be comfortable with large dogs and cats.

• Potential afterhours work (checking on pets if Owner is out of town)

  Skills, Experience, and Abilities:

• Proficient in Google Sheets and QuickBooks Online is essential.

• Organizational skills are required daily in Google Drive and in physical office space.

• Must have own car, job requires daily driving with occasional long distance.

• Professional skills; will regularly need to meet with clients and contractors in person.

• Formal writing skills with the ability to draft professional correspondence and technical documents.

• Confidentiality and discretion for handling sensitive business and personal information.

• Comfortable with Apple Software/Macbook.

• Ability to work with various design software’s (Adobe, AutoCad, Canva) and creativity is a major plus.

• Attention to detail.

  A Plus: Architectural plan reading, drafting, design, AutoCAD Benefits:

• Salary + Bonus = total 1st year compensation of $55K (30 hour work week with the ability to work remote once fully trained)

• Flexible PTO

• Opportunity to gain experience in many areas including but not limited to: residential real estate sales & leases, rental property & tenant management, residential home design and building, property ownership, tax filing and accounting.

• Great mentor, manager, environment and opportunity.

  #M1

  #LI-JZ1

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.