Job Information
City of Toronto BUDGET COORDINATOR in Toronto, Ontario
BUDGET COORDINATOR
Job ID: 52094
Job Category: Finance, Accounting & Purchasing
Division & Section: Children's Services, Contract & Financial Management
Work Location: MetroHall,55JohnStreet,Toronto(Hybrid)
Job Type & Duration: Full-Time, 2 Temporary Vacancies (12 months)
Salary: $93,734- $123,449
Shift Information: MondaytoFriday,35hoursperweek
Affiliation: Non-Union
Number of Positions Open: 2
Posting Period: 08-Jan-2025 to 22-Jan-2025
Join Us!
If you are interested in learning more about the Budget Coordinator role, you can participate in a virtual WebEx information session with Jason Rodrigues, Manager Financial Rev Service Providers on January 9, 2025 from 10:00 am – 10:30 am . You will have the opportunity to ask questions related to the position, working for the City of Toronto's Children’s Services division, as well as the City's application process.
Please register to participate in the information session using this link:
https://toronto.webex.com/toronto/j.php?MTID=m9ef215ea1e924a5b05375c1ffd56c646
About the Role:
Torontoishometomorethan2.9millionpeoplewhosediversityandexperiencesmakethisoneof theworld'smostdiverseandlivablecities.Reporting totheManager,FinancialReviewService Providers,theBudgetCoordinatorisresponsiblefortheanalysisofoperatingandcapitalbudgets,completingfinancialreviewsandcommunicating thefindingstoexternalpartners andinternalstaff,monitoringbudgetsandpaymentsagainstestablishedfinancialcontrolsystems,supportthedevelopmentoffinancialcontroldocumentsandsystemsandusesdatatoinformdecision making.
Major Responsibilities
Analyzesoperatingandcapitalbudgets,fundingrequests,auditedfinancialstatements andfinancialmanagementreportsforpurchasedofserviceoperators.
Preparesandpresentsrecommendationstointernalstaffandtheexternal fundedagenciesonfinancialandoperationalmattersrelatingtofundingapplicationandreviewprocesses aswellas existing and changing policies and standards.
Providessupporttoseniormanagementbyensuringthedivision'sshortandlongtermfinancialandoperationalobjectivesarebeingmet,allfundspaidalignwiththerequirementsof theServiceAgreementContracts andthedivision'scostsharingrelationshipwiththeprovinceis safeguarded.
Providessupporttoseniormanagementwithadviceandguidancewhennewfundingprograms are available to the sector from other levels of government.
Responsibleforprocessingandreportingonpaymentandrecoveryprocesses
Monitorsandrecommendsperdiemratespaidtopurchase ofserviceoperatorsSupportsand monitorspayment vouchering /directdepositandresolvessystem issues between Children's ServicesInformationSystems(CSIS)andCityCorporateFinance'sSAPsystemandpaymentissues.
Developsandprovidesrecommendationsforeffectivefinancialcontrolmechanismstoensureexpenditurescomplywithapprovedbudgetsandcoordinatesthepreparationandanalysisof regularvariancereportsrelatedtothecontracted servicetargetsandexpenditures.
Analyzesandreportsonkeyoperational datathatmeasureprogrameffectivenessandadministrativeefficienciestosupportindividualfundingdecisionsandsystemlevelfundingdirection.
Developsneworenhanced reportingsystemsandcommunicationsinordertoprovideaccurateandtimelyinformationtodivisionmanagement, Councilmembers,otherlevelsofgovernmentandthemedia,andtoensurecompliancewithcorporaterequirements.
Preparestheservicecontractsoramendingschedulesforpurchaseofserviceoperators; coordinates thepreparation ofinformation reports incompliancewithdivisional reportingrequirements to other regulatory authorities.
Supervisestheday-to-dayoperationofallassignedunionizedstaff,whichconsistsoftraining anddevelopment,workassignment anddirection, scheduling,approval ofsalary incrementsand handling of day-to-day labour relations matters.
Providesdirection,support, trainingandaco-ordination roletootherstaffinDistrictOperations.
Key Qualifications
Post-secondaryeducationinadisciplinepertinenttothejobfunctione.g.BusinessAdministration,Accounting,Economics,Financeortheequivalentcombinationofeducationand experience.
Extensiveexperienceinpreparingand/oranalyzingbudgetsand/orauditsagainstestablishedfundingcriteriaandfinancialpracticesensuringcomplianceandaccuracy.
Experienceincompletingfinancial analysistoverifyaccuracyandcomplianceandclearlydocumentingandcommunicatingthefindingsandoutcomes,bothwrittenandorally.
Considerableexperienceindeveloping, implementingandusing financial control documents(e.g.auditguideline, fundingguideline, reviewprocesses).
Considerableexperienceworkingwithlargedatasetsandtools(e.g.Oracle,SAP,Salesforce, MicrosoftExcel,etc.)fordetailedsystemanalysisthatwillevaluatetrends,forecastoutcomesand inform decisions.
Considerable experience in using web-based applications, including developing therules/thresholds,inputtingandextractingdata,andsupportinginternalandexternalusers.
The following are considered assets:
Whileallqualifiedapplicantswillbeconsidered,preferencemaybegiventothosewhoidentifyasIndigenous,Blackand/orfromanyoftheequitydeserving groups(e.g.peoplewith disabilities,racializedpeople,membersof2SLGBTQ+community,etc.).
Highlydevelopedinterpersonal,conflict resolution,andproblem solvingskillswiththeabilitytointeract,workandcommunicateeffectivelywithexternalpartners,seniormanagementandstaff at all organizational levels.
Highlydevelopedverbalandwrittencommunicationskillstoeffectivelycommunicate todifferent/specific audiences.
Abilitytosupervisestaff(inaunionizedsettingisanasset)andmotivateandtrainstaffinboth internalandprovinciallyestablished budgetandaccountingsystems.
Familiaritywithrelevant collective agreementsand governmentlegislation e.g.OccupationalHealthandSafetyAct,Employment StandardsAct,OntarioHumanRightsCode,etc..
Bilingualism(English&French)isanasset.
Aprofessionalaccountingdesignation(CPA)isanasset.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
