Job Information
RWJBarnabas Health Coordinator Administrative in Toms River, New Jersey
Coordinator AdministrativeReq #:0000171176
Category:Clerical / Administrative Support
Status:Full-Time
Shift:Day
Facility:Community Medical Center
Department:Medical Staff
Location:
CMC Support, 99 Highway 37 West, Toms River, NJ 08755
Job Overview:
The Coordinator Administrative will serve as assistant to the Chairmen of the various Departments/Sections of the Medical Staff in the daily administrative operation of their respective departments/sections.
Qualifications:
Required:
High School diploma or GED
Prior administrative or Secretarial support experience
Experience recording minutes during meetings
Computer skills, including but not limited to Microsoft, Excel, and PowerPoint
Excellent time management skills
Experience with scheduling and management of heavy phone volumes
Preferred:
- Experience with payroll
Certifications and Licenses Required:
- N/A
Scheduling Requirements:
8:00am 4:30pm, with some flexibility for earlier/later meetings
Full time, 40 hours per week
Essential Functions:
Assist with the daily functions of the office including, but not limited to, heavy phone traffic, inquiries from hospital departments and physicians offices, and requests from physicians
Assists in developing new processes and forms on an as needed basis to provide for a more efficient work place.
Assists with the Medical Executive Committee and Quarterly Staff meetings
Assists in coordinating tasks for the Volunteer Staff
Coordinates Medical Staff meetings and calendars
Responsible for preparation of agendas, meeting notifications, and follow up of meeting minutes for Medicine Department and Subsections, the Surgery Department and Subsections as well as the Podiatry Department
Plans, implements and distributes monthly Medical Staff calendar.
Prepares the weekly Physician s Away List and distributes via email and fax
Prepares ED Service Call schedules, distribute and is responsible for tracking changes
Submits monthly physician payroll from ED Call Schedules
Transcribes from dictation system meeting minutes, letters, reports and memos
Prepares information for special projects for physicians, physicians offices, and marketing as well as Corporate utilizing Microsoft Office Products
Assists with special projects such as, Annual Physician Dinner Dance, Golf Outing, etc
Maintain and order office supplies for department.
Assist with maintaining information in Verge Credentialing system
Maintain Medical Staff Financial accounts by keeping track of expenses, reconciling accounts and preparing Treasurer reports on a quarterly basis
Additional Information:
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
RWJBarnabas Health is an Equal Opportunity Employer
