Easter Seals Jobs

Description

Amazon is seeking an exceptionally bright and motivated administrative professional with a strong history of high performance to support our Japan Public Policy Team, based in Tokyo.

This role will report directly to the director of Japan Public Policy Team, and provide administrative and substantive policy support for the whole Japan Public Policy team, including scheduling, background research, preparing briefing materials, expense reconciliation, and booking travel as needed. The role will also work collaboratively with other International Public Policy Executive Assistants across our region to support overall administrative department goals. The role also will support the growing Public Policy team on project-based matters related to external policy engagement and internal/external-facing events, projects, and initiatives. The person will also be responsible for managing both internal and external facing events in Japan.

This role requires outstanding skills in planning, time-management, and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. The ideal candidate will have experience of working well in a fast-paced, multi-stakeholder corporate or public policy environment.

A good sense of humor is critical, as is the ability to continually prioritize and change direction at a moment’s notice. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the needs of the team, and react with appropriate urgency and action to unanticipated developments or situations.

Key job responsibilities

• Providing seamless administrative support to Japan Public Policy team

• Managing complex calendaring and scheduling, requiring internal and external coordination

• Tracking and driving to completion of key deliverables and follow-up on outstanding items

• Friendly and diplomatic handling of external partners and stakeholders

• Administrative and events support for external visits to Amazon

• Managing both internal and external events

• Managing expense processing and department budget tracking

• Managing contracts and providing processing support

• Completing other tasks such as updating team organizational charts and completing expense reports

Basic Qualifications

• Experience with Microsoft Office products and applications

• Proficient Business level Japanese and English communication and written abilities

Preferred Qualifications

• Experience leading process improvements

• Experience in a fast-paced, high-tech company

• Experience designing processes to maximize efficiency