Job Information
State of Michigan Secretary 9 - Southwest in To Be Determined - TBD, Michigan
Secretary 9 - Southwest
Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4804995)
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Secretary 9 - Southwest
Salary
$23.78 - $31.26 Hourly
Location
To Be Determined - TBD, MI
Job Type
Permanent Full Time
Remote Employment
Flexible/Hybrid
Job Number
1801-25-ET-MRS-038
Department
LEO-Labor and Econ Opportunity
Opening Date
01/29/2025
Closing Date
2/5/2025 5:00 PM Eastern
Max Number of Applicants
100
Bargaining Unit
UNITED AUTO WORKERS (UAW)
Description
Benefits
Questions
Job Description
The Department reserves the right to close this posting prior to its original end date.
Once 100 applications have been received, the posting will automatically close.
At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our Department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more atwww.michigan.gov/LEO.
This position serves as the secretary and management assistant to district/site manager in an MRS district administrative unit. Position is responsible for coordination of office activities, is knowledgeable of confidential personnel matters and performs a full range of management support secretarial assignments. Performs related work as assigned.
Employment Option: Hybrid/Flexible Schedule available based upon operational need and a satisfactory performance evaluation. All work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.The successful candidate will have the choice to work out of the Battle Creek, Benton Harbor or Kalamazoo MRS office.
Secretary 9 - Position Description (https://MCSC.state.mi.us/AgencyPDFs/1801-25-ET-MRS-038 - Secretary 9 - Position Description.docx)
Employment and Training Careers page
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Additional Requirements and Information
To be considered for this position you must:
Attach acover letterdescribing what strengths and work experience you bring to this position.
Attach a copy of yourdetailed resumeto the job application. Dates of employment should include month and year and hours per week.
Failure to complete any of the above items may result in your application not being considered. Also, information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.
All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.
The Michigan Department of Labor and Economic Opportunity participates in E-Verify (https://www.e-verify.gov/employees/employee-rights-and-responsibilities) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
View the job specification at: http://www.michigan.gov/documents/Secretary_13143_7.pdf
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.
Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?
Yes
No
02
SECRTRYA – Do you possess at least four years of office experience involving administrative support practices?
Yes
No
03
From the options below, which accurately describes your current status? A current State employee works for an actual State Department such as Department of Corrections (MDOC), Department of Transportation (MDOT) etc.
A current MRS employee
A current State of Michigan Department of labor and Economic Opportunity (LEO) employee
A current State of Michigan employee (non-LEO)
A previous State of Michigan employee
Never have been employed by the State of Michigan
04
Are you a current LEO employee classified as a Secretary 9 interested in moving to the same class and level at this location?
Yes
No
05
How many years of administrative support experience do you possess working in an office setting? Administrative support is work where the main duties and responsibilities involve office support work in such areas as answering telephones, customer and staff support, word processing, data production, database and file maintenance, performing calculations and secretarial office coordination. (If you possess this experience, it must be documented in your application package to allow for accurate screening.)
8 or more years of experience
6 to 7 years of experience
4 to 5 years of experience
Less than 4 years of experience
No experience
06
If you possess the experience stated in the previous question, please explain your experience. If no experience type N/A.
07
How many years of experience do you have working in an environment that required you to work with the public, perform functions for individual staff members and be part of a team in an office setting? (If you possess this experience, it must be documented in your application package to allow for accurate screening.)
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
08
If you possess the experience stated in the previous question, please explain the tasks and teamwork you were involved in. If no experience type N/A.
09
How many years of experience do you have working with people with disabilities? (If you possess this experience, it must be documented in your application package to allow for accurate screening).
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
10
If you possess the experience stated in the previous question, please explain your experience. If no experience type N/A.
11
How many years of experience do you possess performing computer/system data entry and data retrieval tasks? (If you possess this experience, it must be documented in your application package to allow for accurate screening).
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
12
If you possess the experience stated in the previous question, please explain your experience. If no experience type N/A.
13
How many years of experience do you have providing clerical support to six or more staff and managing multiple assignments with tight deadlines? (If you possess this experience, it must be documented in your application package to allow for accurate screening).
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
14
If you possess the experience stated in the previous question, please explain your experience. If no experience type N/A.
15
How many years of experience do you possess developing reports or systems for reporting information on a project or program? (If you possess this experience, it must be documented in your application package to allow for accurate screening).
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
16
If you possess the experience stated in the previous question, please explain your experience. If no experience type N/A.
17
How many years of experience do you possess working in customer service? (If you possess this experience, it must be documented in your application package to allow for accurate screening).
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
18
If you possess the experience stated in the previous question, please explain your experience. If no experience type N/A.
19
How many years of experience do you possess working with Microsoft Word?
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
20
How many years of experience do you possess developing and maintaining EXCEL spreadsheets to monitor/revise/update data?
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
21
How many years of experience do you possess working with Microsoft PowerPoint?
5 or more years of experience
3 to 5 years of experience
1 to 3 years of experience
Less than 1 year of experience
No experience
22
Have you ever been part of a team to build employee engagement?
Yes
No
23
If you answered yes to the previous question, please explain your activities. If you answered no type N/A.
24
Do you have at least three months of experience using the Aware system to enter customer data? (If you possess this experience, it must be documented in our application package to allow for accurate screening.)
Yes
No
25
If you have the experience stated in the previous question, please explain your experience. If you answered no type N/A.
26
Do you possess experience working with veterans?
Yes
No
27
If you have the experience stated in the previous question, please explain your experience. If no experience type N/A.
28
Did you attach a copy of your cover letter and resume to your application? (Failure to do so may result in your application being screened out.)
Yes
No
Required Question
Employer
State of Michigan
Department
LEO-Labor and Econ Opportunity
Address
leo-ohr@michigan.gov
PO Box 30714
Lansing, Michigan, 48909
Phone
517-241-9868
Website
https://www.michigan.gov/leo
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