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This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1162081

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TOWN OF THOMASTON

JOB DESCRIPTION

ASSESSING & CODE OFFICE ASSISTANT

Job Title:Assessing & Code Office AssistantClassification:Non-exempt

Department:Assessing & Code EnforcementOther:

Reports To:Assessors Agent & CEOSupervises: None

Position Type:Part-time

Hours: Part-time hours per week, year-round position, flexible schedule.

Position Summary:

This position is responsible for providing skilled administrative work in support of the Towns Assessing Department, and Code Enforcement as needed. Work involves considerable contact with the public, organizing and maintaining accurate records, and performing a variety of routine and non-routine clerical tasks. This position establishes and solidifies customer relationships by providing outstanding customer service to the public.

Essential Duties & Responsibilities:

1. Greets and assists visitors over the phone and in person.

2. Assists in the incoming and outgoing correspondence of the departments.

3. Assists in the management of the departments website with current information and responds to online inquiries regarding department services.

4. Maintains knowledge of the Assessors Agent and CEOs schedules and appropriately forwards appointment inquiries as requested.

5. Assists in the establishment and maintenance of effective document storage systems, including hard copy and computerized.

6. Assists in the verification and maintenance of assessing records in an organized manner for prompt retrieval.

7. Reviews department documents and forms presented by customers to ensure they are submitted accurately.

8. Assists in maintaining and updating property information in the appropriate computer assessing program(s), including but not limited to updating information provided by deeds and real estate transfer tax documents from Knox County, site inspections, and person property declaration lists.

9. Provides tax related documents to the public and assists them with research as appropriate.

10. Provides information, guidance and answers to a wide variety of department related questions as appropriate.

11. Assists in the maintenance of personal and real property assessment records including maintaining an organized filing system and appropriate storage.

12. Prepares and distributes general correspondence, including memos, forms, reports, letters, and emails, using generally accepted business practices.

13. Filing and scanning of building permits and other building documents accurately.

14. Performs other related duties as assigned.

Job Qualifications:

1. High School graduate or equivalent.

2. At least one year of experience working in a busy office environment required;

3. Ability to communicate both verbally and in writing in an effective, clear, concise, and friendly manner.

4. Strong proficiency in Microsoft Office programs, experience using TRIO Software preferred.

5. The ability to work independently while carrying out duties.

6. Ability to establish and maintain effective working relationships with other town officials, employees, and the public.

[]{#_Hlk128575054}The above statements are intended to describe the general nature, requirements, and level of work being performed by people assigned to do this job. The above is not intended to be an inclusive or exhaustive list of all responsibilities and duties required. Duties, responsibilities, and activities may change at any time with or without notice

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be dete mined by management on a case-by-case basis.

Employee Signature:Date:

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Version 2023-03-01