Easter Seals Jobs

DOCUMENT CONTROL CLERK II

JOB SUMMARY:

The Document Control Clerk primarily manages and oversees documents for the Quality Department. This position ensures that documents are created in the approved company format and contain the appropriate signatures as required by company policies. In addition, this position ensures that all documents are stored and backed up and that retention policies are followed.

DUTIES AND RESPONSIBILITIES:

Organize and Archive Documents

• Scan and copy documents

• Organize documents and ensure documents are physically and electronically filed and retained per company procedures and requirements

• Adhere to a retention schedule, that includes the proper ways and times to destroy old documents.

Fulfil Document Retrieval Requests

• Quickly and efficiently retrieve documents and data using company procedures when formally requested by employees. This process entails:

• Receiving requests

• Logging requests using Microsoft Excel database

• Providing the requested materials

Maintain Documents

• Allocate and control the document numbering system for all quality documents and records.

• Ensures that all electronic and hard copy filing is accurate and easily retrievable.

• Maintain the Master Document Control Log and other logs as necessary to ensure that the Document Management System is maintained per approved company procedures and support easy retrieval of documents

• File all Quality Control, Audit, Corrective Action and other quality reports received as prescribed in company procedures

• Follow up on the receipt of all quality documents for review and/or action by other departments e.g. Corrective Action Reports, Documents for review, etc.

• Manage Document Reviews including the receipt and incorporation of comments and resend for review.

• Distribution of documents per the document distribution Matrix

• Manage the Lessons Learned Process

General Administrative Duties

• Manage and track actions on an Action Item list and inform Quality Assurance/Quality Control Specialist of pending matters

• Compile Weekly reports for management meetings

• Minute meetings either from attending them or receiving notes/emails about them and issue them accordingly

• Ensure that all daily departmental reports are received in a timely manner

• Notify the Quality Assurance/Quality Control Specialist of any outstanding documents daily

• Any other related duties to fulfil Quality and Company Goals and Objectives

• Train employees in the proper way to create or fill out company documents.

• Develop PowerPoint Presentations for Training Purposes

EHS RESPONSIBILITIES

• Maintain standards of safety and comply with Company’s Environmental, Health & Safety Management System requirements.

• Take reasonable care of own health and safety and that of others in the workplace.

• Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.

SKILLS, KNOWLEDGE AND ABILITIES

• • Team player

• Trustworthy

• Analytical skills

• Data organization and storage knowledge

• Strong organization and time management skills with the ability to multitask and prioritize effectively.

• Excellent interpersonal and communication skills, both oral and written.

• Results oriented with attention to detail.

• Ability to operate in a fast paced, performance driven environment.

• Proficiency in computer software programs such as Microsoft Office Suite (Word, Excel, PowerPoint)

Job Overview

TE Connectivity's Quality Control and Reliability Teams ensure product and / or product components comply with specifications and quality standards. They test and inspect products against performance and integrity criteria to ensure product quality and reliability, and to determine the suitability of product release.

What your background should look like:

Competencies

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork

Location:

Tanauan, BTG, PH, 4232

City: Tanauan

State: BTG

Country/Region: PH

Travel: None

Requisition ID: 122216

Alternative Locations:

Function: Quality

TE Connectivity and its subsidiaries, affiliates, and operating units (collectively, the "Company") is committed to providing a work environment that prohibits discrimination on the basis of age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.