Job Information
MyFlorida FINANCE & ACCOUNTING DIRECTOR III - SES - 48004023 in TALLAHASSEE, Florida
FINANCE & ACCOUNTING DIRECTOR III - SES - 48004023
Date: Feb 5, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 846251
Agency: Department of Education
Working Title: FINANCE & ACCOUNTING DIRECTOR III - SES - 48004023
Pay Plan: SES
Position Number: 48004023
Salary: $52,859.88 - $92,000.00
Posting Closing Date: 02/27/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Florida Department of Education
Division of Vocational Rehabilitation
Financial Payments Section
Bureau of the Comptroller
Tallahassee Turlington Building
Finance & Accounting Director III (Select Exempt Service)
Salary Range: $52,859.88 - $92,000.00
The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
www.fldoe.org/finance/comptroller
www.rehabworks.org
For additional information regarding the position, please contact:
Tara Kent Jackson
OMC Manager
Bureau of the Comptroller
Tara.Jackson@fldoe.org or 850-245-0401
Employees of the Department of Education are paid on a monthly pay cycle.
Job Description
This position is located in the Division of Vocational Rehabilitation (DVR) Financial Payments Section within the Bureau of the Comptroller at the Department of Education. This section is responsible for the Division of Vocational Rehabilitation’s internal financial and accounting operations, which include contractual and grant payments, accounts payable, travel and purchasing card, revenue and client services. This position is responsible for the coordination, supervision, and management of the DVR Financial Payments Section. This position requires independent judgment and analysis of matters related to federal and state financial management and reporting activities. The duties of this position are to provide direction, technical assistance, guidance and consultation to the DVR leadership and grant program managers.
Specific Responsibilities
Supervision, Evaluation and Training
- completes employee performance evaluation in a timely manner
addresses and corrects employees’ poor performance
holds regular staff meetings
schedules leave time
provides back-up to other areas as needed
coordinates the training of associates on the use of accounting codes
provides on the job training for employees
regularly attends DVR executive leadership meetings
obtains and oversees the provision of VR-specific federal grant management training and certifications for cooperatively identified staff with DVR
Financial Management
- conducts monthly and quarterly meetings with managers to review:
grant activities
reporting requirements
grant expenditures
obligations
matching requirements
program income
policies and procedures
after analysis, consults with managers to review areas of concern and develop solutions for grant operational problems
- develops federal financial reports for review and approval by supervisor and DVR leadership, as required by the Federal Rehabilitation Services Administration (RSA) based on appropriate accounting principles and practices
ensures prompt and timely reporting of all financial transactions with appropriate analysis and reconciliation of grants expenditure and revenue
reviews expenditures based upon appropriate cost principles and other State, Federal, Departmental or Divisional guidelines, especially those specific to VR federal grant requirements
ensures closeouts are prepared for all Federal Grants
ensures that all revenue is reconciled to GAPS
reconciles DVR Clients Services Revolving Funds
manages contract receivables including billings, collection of revenues and reconciliation of contract for school boards, ADM and developmental services
Reviews and Reports
- oversees the provision of monthly and quarterly reports to DVR and Finance and Operations (F&O) leadership in a cooperatively agreed upon format between DVR and F&O
ensures appropriate entries are made in the accounting system in a timely manner and discuss issues affecting these areas with supervision and DVR Management with recommendations for corrective actions
recommends and develops accounting policies and procedures to ensure uniform practices for expending federal and state funds for review and approval by both DVR and F&O
provides, in a timely manner, assistance to DVR monitors as well as State and Federal Auditors with requested information including:
documentation
explanations
analysis
- assist with annual Financial and Technical assistance reviews from the Federal Rehabilitation Service Administration and Internal Auditors and Monitors
provides documentation, oral and written responses related to audits, monitoring and reviews
respond to requests for information regarding audits and reviews
provides appropriate feedback and coordination of audit responses
reviews DVR grants and contracts
assigns contracts and grant numbers
provide assistance and responses to both internal and external DVR customers in a professional and timely manner
reviews, establishes and distributes accounting codes and reports to DVR associates
assists with developing and maintaining appropriate cost allocation systems for the grant area relating to payroll, leases, travel, indirect cost and other related expenditures
new federal requirements to increase accounting processes and oversight for basic support grant for Pre-employment Transitional Services (PETS) and Workforce Innovation & Opportunity Act (WIOA)
Knowledge, Skills & Abilities
- Knowledge of basic management principles and practices.
Knowledge of state and federal fiscal requirements.
Knowledge of the methods of data collection and analysis.
Ability to supervise people.
Ability to manage a consultative program designed to ensure the resolution of managerial and operational problems.
Ability to determine work priorities, assign work and ensure proper completion of work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to assess budgetary needs.
Ability to formulate policies and procedures.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
Ability to organize data into logical format for presentation in reports, documents and other materials.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices.
Ability to conduct fact-finding research.
Ability to work independently.
Ability to solve problems and make decisions.
APPLICATION INFORMATION & REQUIREMENTS
Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:
Work History (entered with the most recent/current listed first):
Any and all State of Florida jobs
Any and all Florida University jobs
All periods of employment from high school graduation
Periods of unemployment
Gaps 3 months or more*
Education
Volunteer Experience
Include supervisor names and phone numbers including current place of employment.
*Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , candidate MUST attach supporting documentation (DD214).
If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
All documentation is due by the close of the vacancy announcement.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
- State Group Insurance coverage options+
(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
- Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
- We care about the success of our employees.
We care about the success of our clients.
LEAVE INFORMATION: SMS/SES
+ + Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
- Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.
SPECIAL REQUIREMENTS:
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website (http://www.sss.gov/) .
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee
