Job Information
MyFlorida ADMINISTRATIVE ASSISTANT II - SES - 60025251 in TALLAHASSEE, Florida
ADMINISTRATIVE ASSISTANT II - SES - 60025251
Date: Dec 16, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 843336
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT II - SES - 60025251
Pay Plan: SES
Position Number: 60025251
Salary: $50,000.00-$55,000.00
Posting Closing Date: 12/29/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Administrative Assistant II – SES (Selected Exempt Service)
Department of Children and Families
Office of Community Services
Location: 2415 N Monroe Street Tallahassee FL 32303
Internal
THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE.
Some travel may be required.
Regular business hours are 8:00 am - 5:00 pm EST, Monday to Friday.
If selected for hire, current DCF employees will be compensated in accordance with the DCF salary policy.
What you will do:
This is work providing highly responsible administrative work for the Director of Adult Protective Services. The incumbent in this position may have direct access to agency managerial employees and information of a confidential nature which has been determined to relate to either employer/employee relations, collective bargaining and/or other personnel issues or budget development, preparation or impact as defined in Section 447.203(4) & (5), F.S. Duties include but are not limited to: conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.
Responsible for attending all Human Resource meetings keeping abreast of all changes in procedures and making staff aware of any changes that may occur. Responsible for coordination and production of all personnel actions for the program; such as paperwork to hire new employees, separation of employees, maintaining a list of performance evaluations, maintaining tables of organization, maintains employee files with up to date changes and all necessary documents for personnel changes and actions.
Process a variety of correspondence, investigates subject matter and prepares replies. Assists with preparation of reports, publications and other materials.
Reviews, assigns, prepare and tracks correspondence assignments.
Reviews and distributes incoming correspondence. Maintains control records of incoming correspondence and documents. Provides guidance and assistance to staff in the completion of administrative assignments and establishes due dates to ensure office deadlines are met.
Makes travel arrangements for the office staff when requested. Tracks information about travel arrangements and provides information to staff. Completes travel reimbursement paperwork in a manner consistent with Department rules and procedures.
Assists with purchasing and/or leasing materials, supplies, and equipment. Tracks invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Keep supplies organized and neat. Acts as approver/reconciler for Pcard charges and provides the appropriate paperwork for payments, on time and in a manner consistent with Department rules, policies and procedures.
Knowledge, skills and abilities, including utilization of equipment, required for the position: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication, Knowledge of administrative principles and practices; office procedures and practices; the methods of data collection; the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing, prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies and procedures; utilize problem-solving techniques; work independently; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others.
Candidate Profile (application) must be completed in its entirety.
Include supervisor names and phone numbers for all periods of employment.
Account for and explain any gaps in employment so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement “See Resume” in place of entering work history.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Growth Opportunities:
With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.
Where you will work:
Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you’re never more than 60 miles from a body of saltwater. (https://www.visitflorida.com/en-us/travel-ideas/10-florida-facts.html#::text=It) And if the beach isn’t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team!
About Department of Children and Families:
Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.
Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.
To learn more please visit https://www.myflfamilies.com/ .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
We hire only U.S. citizens and lawfully authorized alien workers.
Participation in the State of Florida Direct Deposit Program is required as a condition of employmentper F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.
SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26 th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32303
Nearest Major Market:Tallahassee
