Job Information
SUNY Upstate Medical University Office Assistant 2 in Syracuse, New York
Job Summary:
Responsible for performing tasks that support the printing, mail processing, and finishing services used to produce Upstate University and Hospital mailing. Duties include but are not limited to: Diagnose malfunctions and perform daily maintenance on mailing equipment, including: Quadient AS-450 monochrome address printer, Hassler HT20 tabber, Quadient DS-95i folding and inserting system and Quadient Mach 6 digital printing machine. Place service calls on equipment when necessary and assist technicians with answers regarding performance (or lack of) for said equipment. Responsible for the production of all #10 window and non-window envelopes for all departments within Upstate and coordinating bulk mailings according to guidelines set by the United States Postal Service. Verify and process various bulk mailings for qualification and preparation standards. Implement list processing using BCC software and certify incoming mailing list for printing onto various types of materials such as: self-mailers, envelopes, flyers, etc. Keep inventory of required supplies and reorder when necessary. Answer phone calls and assist with questions directed towards the department. Assist with any task necessary to complete printed material.
Minimum Qualifications:
For consideration for this title, you must meet one of the following minimum qualifications:
NYS Department of Civil Service Eligible list or eligible for transfer
Or
Promotional:
Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm
Or
Open competitive (Non-competitive, NY HELPS) Qualifications:
One year of clerical experience
Work Days:
Schedule based on a 40- hour work week. Monday-Friday, 8:30am-4:30pm
Message to Applicants:
**The NYS Department of Civil Service has expanded the NY HELPS Program. During this program, the NYS Civil Service Exam requirements for the Office Assistant 2 title are suspended.
NY HELPS appointments may be temporary pending commissioner approval or permanent based on candidate eligibility.
Salary: SG09
Recruitment Office:
Human Resources
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
