Easter Seals Jobs

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

Career development with an international company where you can grow the career you dream of .

Amazing health and wellness benefits and perks.

A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

This position works for the Nutrition business. Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®, Glucerna® and ZonePerfect® – to help get the nutrients they need to live their healthiest life.

Your responsibilities include (and not limited to):

Perform administrative duties including expense management, diary management, meeting minute taking and composition of communications

Scheduling, coordinating and booking of flights, accommodation, conferences and meetings

Manage communication across the Nutrition ANZ organisation

Provide administrative support to the Leadership Team

Manage the Health Care Professionals (HCP) approval process, travel and related activities

Who we’re looking for:

At least 5-10 years experience as an executive assistant to a General Manager or senior stakeholder

High level of initiative to keep on top of what needs to be done and effectively manage high impact situations

Ability to manage relationships at all levels

An ability to maintain confidentiality when managing inquiries

Capacity to maintain a high level of performance and problem-solving to meet expectations and deadlines

Advanced ability in Microsoft Office Suite

Excellent verbal and written communication skills with the ability to draft communication on behalf of the GM

Quality, Safety and Environmental

Attend regular departmental meetings with relevant manager/supervisor to build in continuous feedback mechanisms.

Meet the requirements of ISO by complying with all relevant Quality policies and procedures to ensure the Quality objectives of the business are met.

Comply with all relevant company Occupational Health, Safety and Environmental policies, procedures, and work practices with the intent of preventing or minimising accidental exposures to self, colleagues and/or the environment.

Ensure any PPE provided by the Abbott is worn.

Report any accidents or incidents within 24 hours through Donesafe and notify your manager.

Conduct

Ensure all activities carried out by self and others are in accordance with legislative employment policies, health & safety requirements and global policy.

Promote a standard of excellence for quality and customer focus at Abbott.

Uphold the Abbot Code of Business Conduct.

Live our Abbott Values – Pioneering, Achieving, Caring, Enduring.

Maintain up-to-date knowledge of Abbott standard operating procedures and policies and always ensure compliance.

Ensure your Company related activities comply with relevant Acts, legal demands and ethical standards.

Essential Requirements

Timesheet Compliance

Ensure the timely completion of the timesheet via the ADP system. At minimum, this must be completed on a monthly basis and approved by your Manager prior to the 8th of the following month.

Qualifications and Experience

Essential

Minimum three years’ experience in a senior administrative role, tertiary qualifications are advantageous but not a necessity.

Must have a demonstrated ability to manage communication and administrative requirements between a local affiliate and an Area/Division Regional Office.

Competencies and Attributes

Advanced Microsoft office skills and the ability to apply new technology and programs for efficiency.

Composure: Maintains focused and under control in pressure circumstances.

Open Communication / Listening: Ensures accurate understanding and acts in a way that facilitates open exchange of ideas and information amongst team.

Planning and Organizing: Effectively identifies, plans, schedules and coordinates the resources (people, material, information, time) required to accomplish goals.

Self Confidence: Demonstrates belief in own abilities, and the willingness to exercise one’s own judgment, especially under challenging circumstances.

A demonstrated ability to maintain confidentiality and integrity

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com