Easter Seals Jobs

Facilities Coordinator

Job ID

175043

Posted

11-Jul-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Suzhou - Jiangsu - China

About the Role:

As a CBRE Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in general clerical duties. This includes tracking packages, posting mail, arranging messenger services, and providing notary services.

• Schedule and coordinate on-site meetings. This includes reserving multiple conference rooms, ordering equipment, and coordinating catering needs.

• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.

• Receive and direct incoming calls and visitors to appropriate personnel.

• Oversee opening, sorting, prioritizing, and distributing inbound mail.

• Coordinate services for outbound mail.

• Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems.

• Draft reports and correspondence; Answer common inquiries or complaints from clients, co-workers, and/or supervisors.

• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.

• Evaluate and select solutions from established options.

• Impact team through the quality of the services or information provided.

• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You’ll Need:

• High School Diploma or GED with 2-3 years of job-related experience.

• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.

• Ability to explain detailed and complicated information within the team in a clear and concise manner.

• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with a robust inquisitive mindset.

• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)