Job Information
Stanford University Sr. Facilities Manager in Stanford, California
Sr. Facilities Manager
University Libraries, Stanford, California, United States
Facilities
Post Date Sep 27, 2024
Requisition # 104744
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items.TheLibraries valuesare rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries. We seek a team member who is ready to share their skills and perspectives.
About the Position:
Stanford Libraries is seeking a full-time Senior Facilities Manager. Reporting to the Senior Associate Director of Facilities, this position will directly manage a team of 4 – 5 full-time staff; oversee the entirety of the Libraries’ mailroom services operations; support other Libraries departments in the planning and implementation of collection moves, relocations, and removal, both within the organization as well as to/from external entities (including international); and perform facilities project management, leading medium to large facilities projects through Stanford University’s full project delivery process from initial concept and scope definition through planning, execution, monitoring, and project close.
Library facilities support multiple space use types, including academic library and patron-study spaces; secure collections storage (monitored via alarm and video surveillance 24x7); archival processing; physical, digital, and multimedia preservation labs; high-density, cold storage preservation facilities; academic and administrative offices; and warehouse-like storage spaces.
Buildings are located both on campus and off campus, including locations in Redwood City, Livermore, Newark, and Monterey. Facility locations are subject to change based on the needs of Stanford Libraries.
Core Duties:
Oversee the daily operation and management of assigned facilities and programs, including scheduling and assigning work to staff and coordinating with staff, subcontractors, and/or vendors; coaching lower level managerial staff; overseeing staffing and performance evaluation of assigned staff; contributing to department or division staffing needs forecast.
Clarify and resolve problems spanning multiple areas or technical fields, oversee or develop programs and projects within assigned scope, execute communication plan and facilitate discussions and negotiations to drive recommendations and consensus.
Manage and/or develop budget for area of responsibility and estimate requirements for resources, including staffing, maintenance, materials, contracts, and time required to complete projects.
Manage ongoing service contracts as applicable.
Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.
Oversee and/or monitor project activities; ensure integration with larger unit goals; coordinate with staff, subcontractors, and/or vendors.
* - Other duties may also be assigned
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS
Education and Experience:
· Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Two or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.). Relevant experience may include managing projects of moderate size/complexity.
Minimum Knowledge, Skills and Abilities:
Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
Demonstrated ability to work and communicate effectively with others, build relationships, and engage and influence cross-functional teams.
Demonstrated experience managing service contracts.
Demonstrated experience developing and managing budgets.
Demonstrated experience planning, developing, and implementing programs and delivering projects.
Ability to interpret planning specifications, documents, working drawings, and related reports.
Demonstrated ability to practice sound judgment, juggle multiple priorities, and follow up on issues proactively.
Certifications and Licenses:
· Valid California Non-commercial Driver’s License
Physical Requirements:
- Frequently stand/walk, seated, perform desk-based computer tasks, use a telephone,lift/carry/push/pull objects that weigh up to 10 pounds.
· Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, lift/carry/push/pull objects that weigh up to 20 pounds.
· Rarely, kneel/crawl, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
· Ability to maintain a California Non-commercial Class license and drive day or night.
Auditory acuity with ability to hear horns and bells.
Visual acuity with ability to determine colors for finishes.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Schedule: Full-time
Job Code: 4362
Employee Status: Regular
Grade: J
Requisition ID: 104744
Work Arrangement : On Site
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