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Residency Program Coordinator (Residency/Fellowship Program Coordinator 2)

School of Medicine, Stanford, California, United States

New

Administration

Post Date 2 days ago

Requisition # 105226

The Department of Ophthalmology at Stanford University is seeking a Residency/Fellowship Program Coordinator 2 to support the daily operations of the department’s residency and fellowship program. Under supervision of the Clinical Education program Manager, the Program Coordinator will work with the GME office, the adult (SHC) and children’s (SCH) hospitals and other satellite locations to successfully coordinate and facilitate the learning experience of incoming and current residents and fellows. Qualified individuals will be highly organized, customer oriented, and self-driven. Excellent verbal and written communication skills, attention to detail, and follow-up is requisite. Candidates will need to possess high adaptability to meet the varying levels of work presented. To learn more about the educational program, please visit:http://med.stanford.edu/ophthalmology/education.html

Duties include:

• Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.

• Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME – Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.

• Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.

• Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.

• Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.

• Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.

• Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.

• Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows’ rotations through other clinics; recommend actions to be taken if goals are not being met.

• May assist with budget activities for various residency activities, including monitoring expenses.

• Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Ability to work independently and to coordinate multiple assignments with fluctuating priorities.

• Excellent organizational and analytical abilities, ability to handle diverse workload.

• Demonstrated good judgment in all areas of responsibility.

• Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.

• Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.

• Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.

• Excellent customer service skills and ability to adapt to changing work environment.

• Proficient with Excel, Word and other applications required.

• Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.

• Frequently sitting.

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

The expected pay range for this position is $88,010 to $108,049 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Additional Information

• Schedule: Full-time

• Job Code: 4537

• Employee Status: Regular

• Grade: G

• Requisition ID: 105226

• Work Arrangement : Hybrid Eligible