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Harris Companies Job Category: Administrative Req. Number: SUBCO002348 Schedule: Full Time Location: St Paul, MN 55102, USA Job Details Description The purpose of your role as a Subcontracts Administrator As a Subcontracts Administrator, you will be responsible for managing and preparing subcontract agreements for the organization, including but not limited to pre-qualification of subcontractors, tracking and monitoring subcontractor compliance documents while also ensuring subcontracts are processed and finalized in a timely manner. This position will work closely with various departments to ensure compliance with company requirements and upstream contracts, facilitate clear and enforceable contracts, mitigate risks, and support the organization s strategic goals. Subcontracts Administration: * Draft, review, and negotiate subcontract agreements and amendments ensuring compliance with company, legal, and project requirements. Ensure appropriate project flow-downs are added to subcontracts as required by upstream contracts. * Enter and maintain subcontracts and change orders in the Enterprise Resource Planning systems (ERP), CMIC and Wennsoft. * Implement company subcontract and risk management policies and procedures. * Monitor subcontract execution and provide clear expectations on compliance requirements to project team and subcontractors. Provide proactive support, management, and tracking of contractual documentation, action items, and critical data. * Negotiate with subcontractors to reach mutually agreed contract terms, consulting with the appropriate departments for authorization. * Resolve subcontract disputes and issues in a timely manner, coordinating with project teams, legal, finance and other departments as necessary. * Partner with direct leader to develop, implement, and roll-out internal training and guidance on subcontract-related issues. * Manage and monitor compliance status in ERP systems, actively working to resolve outstanding compliance holds by pulling reports and contacting subcontractors and project leaders as necessary. * Analyze subcontract issues in ERP systems while proactively finding ways to continuously improve the systems and processes. Research and recommend system improvements, ensuring alignment with all internal customers. Partner with leader, project leaders, as well as IT team to implement system improvements for the purpose of creating efficiencies and capacity. * Learn and understand Harris ERP systems to become the subcontracts subject matter expert (SME). Assist in resolving system issues relating to subcontracts. Subcontracts Administrative tasks and support, Customer Service and Organization Support: * Maintain detailed records of subcontract files/records and communications in accordance with company requirements. * Provide exceptional customer service to both internal and external customers. * Respond, address, and resolve internal customer requests and issues using their preferred mode of communication in an expedient manner. * Execute administrative tasks including but not limited to filing, scanning, cost transfers, closing subcontracts, and answering phones as needed. * Secure necessary subcontract paperwork and review for accuracy. e. insurance certificate, signed contract, waiver and indemnity form, etc. * Back up to front desk. What we're looking for in you * Associate s degree in business, Legal, Procurement, Administration, or similar, or equivalent years of experience. Bachelor s degree preferred. * 4+ years of prior experience reading and interpreting contracts and/or insurance documents * 4+ years of experience in contract management, paralegal, or similar role * Proficient with Microsoft Office, Adobe, and/or Bluebeam * Certification in Contract Management preferred Your life at Harris As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team cult re, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you! From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country. Harris Benefits + Compensation * Medical, dental, vision, and life insurance * 401K with company match * Vacation time, sick time, and paid holidays * Paid Parental leave * Short-Term Incentive Plan Visit our Careers Page for additional benefits details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance Pay Range: $54,282 - $81,423 per year The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location. Qualifications Skills Behaviors : Motivations : Education Experience Licenses & Certifications Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information. 41 CFR 60-1.35(c) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) Apply Here: https://www.click2apply.net/MLX26xSJ4ZYerFk2bswnmG PI256278216