Easter Seals Jobs

Working Title: Scanning Services

Job Class: Office and Administrative Specialist, Senior

Agency: Revenue Dept

• Job ID : 81169

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 11/04/2024.

• Date Posted : 10/29/2024

• Closing Date : 11/04/2024

• Hiring Agency/Seniority Unit : Revenue Dept / Revenue (Inc Assessors)-AFSCME

• Division/Unit : Tax Operations Division / Tax Ops-Scanning & Remittance

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Tax Operations Division – Scanning and Remittances

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The purpose of this position is to coordinate and perform the transformation of all pertinent Department of Revenue paper documentation received (i.e., returns, correspondences, checks, and vouchers) into digital media, digital media processing in IA/Dispatcher software, and the disposition or storage of the paper documentation thereafter. This position is also responsible for payment balancing and preparing bank deposits, filling and preparing reports, and retrieval of paper and electronic documents.

This posting may be used to fill multiple vacancies.

Minimum Qualifications

• Sufficient math skills to add, subtract, multiply and divide whole numbers, decimals and use simple formulas

• Data Entry with the ability to compile, sort and verify data accuracy, sufficient to input data quickly and accurately

• Knowledge of communications skills sufficient to prepare written responses to routine inquires, apply accurate spelling and grammar, and to read, explain and interpret a variety of materials and follow detailed instructions

• Skills in word processing and managing and using spreadsheets sufficient to track and create statistical reports

• Sufficient customer service skills to provide prompt, courteous and accurate information in person, on the phone, through e-mail and other written correspondence, and to communicate effectively with internal and external customers

Preferred Qualifications

• Knowledge of GenTax and other computer applications, such as Microsoft Excel, Word, Outlook, Access and Internet Explorer.

• Experience with Scanning and Imaging Systems.

• Ability to collect and deliver paperwork, records, supplies and other items from one location to another.

• Ability to problem solve in a fast pace environment.

• Ability to multi task and prioritize work.

• Ability to establish effective working relationships with peers, management, contracted agents, department contacts, and business representatives.

Physical Requirements

Requires moving carts, moving paper from carts to shelving, occasionally moving such articles as file folders, and to maintain a stationary position for long periods of time.

Additional Requirements

Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.