Easter Seals Jobs

Working Title: Office and Administrative Specialist, Senior

Job Class: Office and Administrative Specialist, Senior

Agency: Corrections Dept

• Job ID : 82303

• Location : St. Paul - Central Office

• Telework Eligible : Yes, hybrid

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 12/17/2024

• Closing Date : 12/24/2024

• Hiring Agency/Seniority Unit : Minnesota Department of Corrections

• Division/Unit : Community Services/EPB Unit

• Work Shift/Work Hours : Day Shift/8:00 am - 4:30 pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will provide administrative and technical support to the Evidence-Based Practices (EBP) and Research Units within the Minnesota Department of Corrections (DOC). This will include assisting staff in delivering training and supporting professionals statewide in the use and reporting of effective interventions and services, the implementation of quality assurance and fidelity tools for those effective interventions and services and the coordination of assessment, evaluation, reporting, and implementation of effective programming and services. This position develops and follows administrative procedures, providing unit support and coordination for efficient and effective operations to include general office management, communications, data collection and information reporting, contract implementation and monitoring, purchasing, and event/activity coordination.

Telework/ Hybrid: To promote a culture of flexibility, we offer staff a hybrid work environment that varies by team, position, and business needs. This position will have the flexibility to work a hybrid schedule. This will include the ability to telework approximately up to three (3) days per week based on business need and supervisor approval and will work in the office approximately two (2) days per week at the Central Office location in St. Paul, Minnesota. Completion of a telework agreement will be required. Teleworking employees are required to live in Minnesota or a bordering state.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

• English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.

• Word processing skills such as Microsoft Word, sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.

• Data entry skills sufficient to access and update DOC-specific databases and other computer systems to gather and report data.

• Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve, and interpret the information.

• Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports.

• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

• Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.

• Ability to maintain confidentiality of all data and information.

Preferred Qualifications

• Two or more years of experience in an office setting providing administrative support and customer service.

• Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), National Crime Information Center (NCIC), Odyssey, OnBase, Statewide Supervision System, or comparable criminal justice information system.

• Experience and skills in file management and maintaining accurate records.

• Experience working in a criminal justice environment.

• Knowledge of evidence-based correctional work, including the principles of risk, need, and responsivity.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Teresa Moen at teresa.moen@state.mn.us

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.