Easter Seals Jobs

Working Title: FAS Program Administrator / Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: Public Safety Dept

• Job ID : 83970

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing Marcia.Reding@state.mn.us by 11:59 PM on 02/18/2025

• Date Posted : 02/12/2025

• Closing Date : 02/20/2025

• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-AFSCME

• Division/Unit : Fiscal and Adm. Srv. / FAS Administrative Services

• Work Shift/Work Hours : Day Shift / 07:30 AM - 04:00 PM

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Town Square - 445 Minnesota Street

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides program management and administration of the agency's employee metro pass, parking programs, the agency Gift Acceptance Program, and various other reimbursement programs as directed by the Office of Fiscal and Administrative Services (FAS) leadership.

At the direction of the Procurement Director, responsible for back up procurement responsibilities such as contracting, purchasing, providing purchasing assistance and guidance to agency purchasers and purchasing approvals to ensure purchasing is in accordance to applicable policies and procedures. In addition, is assigned timekeeper duties for the division level payroll.

This position is the lead worker for the FAS Office Administrative Services Intermediate and provides back up to the main reception desk when needed. Provides administration oversite over agency wide administrative processes such as the executed Travel and Special Expense Authorizations from the Commissioner's office and agency wide MNIT invoicing. Position is also the content administrator for the division's internal and public facing websites.

Minimum Qualifications

• Knowledge of how to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence.

• Skill in database management sufficient to set up and run basic queries, review and analyze data, and identify program areas in areas which may include data, formulas or security.

• Ability to review, edit and proofread content which may include texts and graphics for final desktop and website publishing.

• Ability to oversee, lead, train and evaluate the work activities of employees in their work area.

• Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data. Using advanced spreadsheets features such as formula creation to manipulate and sort data.

• Skills in word processing sufficient to prepare, edit and finalize emails, memos, reports and/or other documents and types of written communication that are grammatically correct, in proper format and free of spelling errors.

• Skill in customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

Preferred Qualifications

• Experience leading the work of others

• Experience in State payroll processing and/or SEMA4.

Physical Requirements

Light: Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and moving and transporting light objects frequently. Even through the weights being moved and transported may be a negligible amount, a job in this may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes the following components:

1. Criminal History

2. Reference Check

3. Fingerprints (CJIS)

4. Driver's License

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.