Easter Seals Jobs

Working Title: Administrative Assistant

Job Class: Office and Administrative Specialist, Senior

Agency: Transportation Department

• Job ID : 76735

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 05/29/2024

• Closing Date : 06/03/2024

• Hiring Agency/Seniority Unit : Transportation Dept / DOT-Metro-Central Off-AFSCME

• Division/Unit : Chief Finance Officer / Office of Equity & Diversity

• Work Shift/Work Hours : 8:00am-4:30pm

• Days of Work : Monday - Friday

• Travel Required : Yes

• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Central Office/Office of Equity & Diversity

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position was previously announced 5/17/2024 - 5/23/2024. If you already applied for this job, you do not need to reapply.

This position is located at Central Office in St. Paul and has the flexibility to work a hybrid schedule or work in the office. The incumbent will be required to make a telework arrangement with their supervisor. The incumbent may be expected to work in the office on occasion.

This position exists to provide executive administrative support to the Office of Equity & Diversity (OED) so that operations run efficiently. This position will support OED’s major programs of discrimination investigations, external employment discrimination matters, alternative dispute resolution, ADA reasonable accommodations, affirmative action, language services, training, diversity and inclusion committees/teams, Employee Resource Groups, organizational development, and diversity, equity, and inclusion initiatives. The incumbent will also manage the office’s websites, handle all aspects of virtual, hybrid, and in-person conferences, meetings, and trainings, and be responsible for all office purchases and asset management.

The incumbent in this position will provide full administrative support by performing a variety of logistical, administrative and clerical support functions so staff can more efficiently address the responsibilities of their positions. The incumbent will be responsible for data collection and analysis involve gathering, cleaning, and analyzing data to generate reports that convey key insights to stakeholders, while also ensuring data integrity and compliance with agency standards. This process includes tasks such as designing data collection methods, conducting statistical analysis, creating visualizations, and communicating findings effectively to support decision-making.

Travel: Yes, up to 10% with possible overnight stays

** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

Minimum Qualifications

• Ability to design, interpret, and explain administrative and program procedures.

• Knowledge of building and uploading original content, documents, and/webpages to websites.

• Ability to create presentations, tables, charts, and/or graphs from work processing software.

• Skill in data entry sufficient to receive and review source documents, compare documents to database information, and edit documents.

• Skill in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.

• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.

• Ability to explain standards, policies, and procedures to clients, coworkers, and customers.

Preferred Qualifications

• Knowledge of accessibility options that meet customer’s needs – i.e., utilizing American Sign Language (ASL)/English interpreters, captioning and/or Communication Access Realtime Translation (CART).

• Knowledge and application of Web Content Accessibility Guidelines (WCAG) 2.0.

• Working knowledge of employment discrimination concepts.

• Advanced knowledge and experience using Microsoft Access or Oracle databases, the Statewide Employee Management system (SEMA4), Smart Technology, Microsoft Lync, SharePoint, Dreamweaver, and/or Microsoft Visio.

• Experience with state purchasing system.

Additional Requirements

Successful candidate must pass past-employer reference checks and criminal history check

It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Criminal History Check, Employment Reference Check, Driver’s License Check, Education/License Verification and Pre-Employment Physical.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.