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Armstrong Teasdale is seeking an Administrative Assistant to join its St. Louis office. The Administrative Assistant is tasked with supporting the Office Manager in the administration of day-to-day office operations and providing excellent customer service to all guests and personnel of Armstrong Teasdale.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversees all reception duties including greeting guests and accommodating all guest needs; answering and directing phone calls; tracking inventory of snacks, beverages, cleaning supplies, etc.; processing incoming and outgoing packages
• Oversees and maintains the conference center, kitchen, file areas, and all common areas, including tracking inventory, ordering supplies, and restocking printers and supply cabinets
• Serves as the AutomATe administrator for the office, schedules conference rooms, and supports all meeting coordination and videoconferencing set-up
• Supports the Office Manager and office with various administrative tasks, including turning over workstations upon hire or departure of personnel, maintaining floor plans and master office lists; providing support for marketing activities and events such as coordinating travel arrangements and event logistics, preparing materials and mailings, and providing set-up and clean-up support; assisting with scanning, copying, and shipping projects, as well as providing general printer and copier maintenance; and supporting IT with help desk requests and maintaining the server room
• Provides support to timekeepers and secretaries with file opening and closing tasks; time entry and reviewing prebills; and preparation of expense reports and check requests; and general overflow clerical/legal work

Competencies:

• Decision Making - Identifies issues and provides suggestions to day-to-day problems; prioritizes and effectively completes daily tasks
• Communication - Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality
• Leadership - Gives positive feedback to others. Is developing skills to mentor others; asks questions; is assigned work; and focuses on day-to-day tasks
• Continuous Learning - attends required training; accepts planned change willingly
• Teamwork - Actively participates in the team and can provide feedback and solutions; listens and responds constructively to others' concerns
• Alignment to Values - Is aware of the Firm's values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firm's DandI values; has a deep understanding of one's own core functions

Required Education: High School Diploma or equivalent Required Licenses and/or Certifications: Notary License Preferred Experience: 1-2 years of customer service experience with strong knowledge of Microsoft Office and computers Supervisory Responsibilities: N/A Physical Activity: The employee will be required to sit for prolonged periods and work on a computer; the employee must also have the ability to walk, stand and bend, as well as lift at least 10 pounds Travel Required: N/A Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, n tional origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.