Easter Seals Jobs

Office Coordinator/Legal Secretary II, Niles Location

• $33,548 - $43,719/ Year
• Full Benefits Package

Duties:

• Manages operations of the Prosecutor's Niles satellite office.
• Performs the duties of Legal Secretary I & II, Justice System Data Entry Quality Control Clerk, Victim/Witness Assistant and Caseworker/Legal Secretary.
• Completes a variety of clerical and administrative duties in support of Assistant Prosecuting Attorneys.
• Maintains inventory of supplies and equipment.
• Compiles information as needed by APA and defense attorneys and acts as liaison between the police departments, attorneys, and courts.
• Trains, assigns duties, and oversees work of part-time employees.
• Answers questions from victims, witnesses, and defendants regarding pending cases.
• Prepares discovery letters, subpoenas, writs and other legal documents.
• Processes citizen complaint letters and requests for police reports.
• Responsible for all data entry of authorized criminal and traffic cases. Updates OMS for defendants who bond out of jail.
• Prepares complaints and warrants for authorized criminal and traffic cases, reductions letters, serious misdemeanor forms and statistical reports.
• Prepares Circuit Court case bind overs and pleas.
• Performs annual review and computer check of all open files for closing, destruction and/or recycling.
• This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified. 

Education and Experience:

• High school diploma or equivalent and three years of paid, full-time secretarial/clerical experience.

Required Knowledge and Skills:

• Considerable knowledge of the operating procedures of Berrien County courts, modern office practices, and secretarial practices.
• Capable of exercising independent judgment to resolve office problems with initiative and resourcefulness.
• Able to handle a broad range of tasks effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to work effectively with other employees, officials, and the general public.
• Strong skills in understanding and following complex verbal and written instructions.
• Able to assemble data, transcribe recorded material accurately, and prepare a variety of documents and reports.

Typing Requirement:

• Must have a minimum typing speed of 55 words per minute net.
• Please contact Personnel by phone or email to schedule a typing test if you have not taken one before with our office.
• We are unable to process and forward your application until you have taken and successfully passed the typing test at the net speed required for the position.