Easter Seals Jobs

80,392.65 per year | St Charles, MO, USA | Salary | Full Time

Job Title

Records Supervisor

Department

Police Department

Posting Date

February 18, 2025

Closing Date for Resumes/Applications

Open Until Filled

Starting Salary

$80,392.65/ Annually

Benefits

Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Retirement (Lagers L-6) and Deferred Compensation programs; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt

Exempt

Status

Full Time

The purpose of this position is to supervise the daily records function of the Police Department and to ensure its compliance with all mandates concerning police records.

The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.

• Primary resource for computerized systems within the Department, including: CARE Records Management System, REJIS, LETS t raffic-crash reporting and mobile ticketing systems, Crashdocs, RMS reporting tools, Just FOIA, Case Management, legacy records systems, New World, Adobe, LEWeb, and Microsoft Office products suite .

• Supervise, train, and evaluate the work of employees of the records section.

• Supervise the records personnel in the processing and maintenance of police reports and records such as criminal, arrest and accident reports.

• Ensures new officers are set up in multiple law enforcement databases.

• Responsible for instructing all new police employees in the use of multiple law enforcement databases.

• Coordinate New World cashiering functions including: receipting fine money and other revenue sources . Maintain appropriate cash, accounting records and procedures .

• Act as official custodian of documents and records for the Police Department, including the retention and destruction of records in accordance with the Missouri Secretary of State.

• Department FOIA Officer, ensuring that information released is in accordance with related laws and department polices: process a wide variety of police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and proofread materials to ensure that all pertinent information is included or redacted in accordance with Missouri Sunshine Law.

• Oversee communications with Circuit Court Clerk, and other criminal justice systems to include transmittal of arrest charges, criminal complaints and reports, court schedules, and official Department documentation.

• Prepare monthly, quarterly and/or annual statistical reports, and any other information as needed.

• Oversee completion of court-ordered expungements and sealed records.

• Provide professional and expert interface with the public, Juvenile Court, Circuit Court, Municipal Court, State and local prosecutors.

• Advise, and otherwise provide assistance to other department personnel regarding records activities or the operation of automated record systems; provide liaison to other law enforcement agencies regarding records related inquiries.

• Provide confidential support to the Police Chief and staff; maintain record of overtime, vacation and sick leave .

• Order and maintain Police Department office supplies within operating budget; operate a variety of office equipment; dispatch services for repairs as needed.

• Responsible for confirming data input in the computer is accurate for the monthly reporting of the National Incident Based Reporting System (NIBRS) .

• Prepare and post annual Traffic Analysis Statistical report to the Attorney General Office.

• Create and maintain streets in LEWeb Mobile Ticketing.

• Create violation short lists in LEWeb Mobile Ticketing.

• Maintain and update court charge codes in LEWeb for the issuance of citations, summons, and parking violation.

• Update and add new court dates with maximum ticket allowance in LEWeb Mobile Ticketing.

• Provide and maintain charge code list for dispatch to enter warrants.

• Verify server communication with PAMS, ShowMe Court, Carfax, and

• Participate in the preparation of the annual budget.

• Oversee creation of ID Badges for the Police Department, CERT, and solicitors.

• Supervise the false alarm billing program.

• Provide monthly transaction history from Crashdoc.org to finance.

• Oversee the warrants and records dashboards.

• Provides printer / copier counts.

  Minimum Training and Experience Required

• A high school diploma or equivalent is required. Public record management experience and supervisory experience is preferred. Extensive computer data entry experience required and thirty (30) college credit hours preferred. Multi-tasking ability and experience dealing with the public is a plus.

  Physical Abilities Required to Perform Essential Job Functions

• Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards.

• Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, computer and tabulate data.

• Ability to counsel, treat and mediate and/or provide first line Ability to persuade, convince and train others.

• Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.

• Ability to utilize a variety of advisory data and information such as police reports, job applications, performance evaluations, subpoenas, affidavits, license applications, statistical reports, computer software operating manuals, City ordinances, State statutes, policies, FBI manual, procedures, guidelines and non-routine correspondence.

• Ability to communicate orally and in writing with Department personnel, attorneys, Judges, sales representatives, other law enforcement agency personnel and the general public.

  Mathematical Ability

• Ability to calculate percentages, fractions, decimals and ratios.

• Ability to interpret basic descriptive statistical reports.

  Judgment and Situational Reasoning Ability

• Ability to use functional reasoning in performing influence functions such as supervising, managing, leading, teaching, directing and controlling.

• Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria.

  Physical Requirements

• Ability to operate a variety of office equipment including computer terminal, telephone, fax machine, calculator, camera and photocopier.

• Ability to coordinate eyes, hands, feet and limbs in performing semi-skilled movements such as data entry.

• Ability to exert light physical effort in sedentary to light work, typically involving lifting, carrying, pushing and pulling.

• Ability to recognize and identify degrees of similarities or differences between characteristics of sounds associated with job-related tasks.

  Environmental Adaptability

• Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use poses little to no risk of injury.

  How to Apply

  Online employment applications can be accessed on our City Website: www.stcharlescitymo.gov

  The City of Saint Charles is an Equal Opportunity Employer and participates in E-verify