Job Information
Missouri State University Posting Details in Springfield, Missouri
Posting Details
Position Information
Position Title Academic Administrative Assistant II (School of Construction, Design, and Project Management)
Work Location Springfield Campus
Department School of Construction, Design, and Project Management
HR Home Department 020313 TECHNOLOGY & CONSTRUCTION MGMT
Pay Grade 12
Proposed Salary $16.00 -$19.10 hourly
Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.
Appointment Type Full Time Regular
Exempt/Non-Exempt Non-Exempt
General Function
The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.
Description of Primary Duties
Assist Academic Unit Leader ( AUL ) in all functions necessary to manage the School of Construction, Design and Project Management, including but not limited to:
Managing departmental communication.
Managing AUL’s meetings and schedules.
Assisting the AUL with the management of budgets and financial records both in BANNER and Excel.
Maintaining the department’s class schedule in Banner.
Preparing departmental reports.
Creating pre-employment paperwork and processing Personnel Actions Forms.
Making approved departmental purchases via P-Card and reconciling the P-Card account.
Managing and coordinating the logistics for departmental study away programs, campus visitors, and other necessary travel.
Coordinating Graduate Assistant Schedules.
Utilizing all systems proficiently – e.g., ARGOS , Banner, Web Press.
Minimum Acceptable Qualifications
Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Additional Qualifications
Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50843.htm
Open Date 12/12/2024
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants
The first date of consideration is January 6, 2025, and the review applications will continue until the position is filled.
EO/AA and Diversity Statement
Non Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@missouristate.edu, 417-836-4252, 417-836-4252, 417-836-4252, 417-836-4252 or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Park Central Office Building, Suite 111, Springfield, Missouri 65897, equity@missouristate.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)
Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail
Posting Number 20240298FTS
Quicklink for Posting https://jobs.missouristate.edu/postings/78500
Supplemental Questions
Required fields are indicated with an asterisk (*).
- How did you hear about this vacancy?
Indeed
Linkedin
Missouri State University Website
Google
Employee Referral
HigherEdJobs.com
Personal Contacts / Networking
Print Publications
Diversity website posting
Job Board (CareerBuilder.com, Monster, etc.)
Other
- Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.
(Open Ended Question)
- Do you have a High School Diploma or Equivalent?
Yes
No
- How many years of clerical/office experience do you have?
(Open Ended Question)
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Unofficial Transcripts - 1
Letter of Recommendation-1 (Non-confidential)
Other Documents -1
