Job Information
Missouri State University Posting Details in Springfield, Missouri
Posting Details
Position Information
Position Title Academic Administrative Assistant II (Chemistry and Biochemistry)
Work Location Springfield Campus
Department Chemistry and Biochemistry
HR Home Department 020700 COLLEGE OF NATL & APP SCIENCE
Pay Grade 12
Proposed Salary $15.28/hourly
Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.
Appointment Type Full Time Regular
Exempt/Non-Exempt Non-Exempt
General Function
The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.
Description of Primary Duties
The Academic Administrative Assistant II, will serve as one of the administrative assistants in the Chemistry and Biochemistry Department. This person will work collaboratively with additional department staff to support faculty and students. Duties will include, management of all administrative aspects for the department; handling purchase requests; providing daily administrative coverage for the department (answering phone, assisting visitors); attending department meetings and training sessions; answering questions from students, faculty and the public and knowing where to direct such if necessary; ordering supplies; processing travel and other reimbursements, organizing and maintaining office files for students and faculty; assisting in hiring/overseeing student workers; room and appointment scheduling. Specific tasks that go with this position relative to the Chemistry and Biochemistry Departments include course building, course scheduling; procurement card coordination; arranging travel for faculty and visitors; assisting in organizing department events; assisting in collecting and organizing data from campus databases; processing files through in applicant tracking system ( ATS ); and other tasks assigned by the Department Head. Academic Administrative Assistants are generally the first point of contact in an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of student workers or Graduate Assistants.
Minimum Acceptable Qualifications
Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
#LI-CP1
Additional Qualifications
Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50843.htm
Open Date 11/11/2024
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants
The first date of consideration is December 2, 2024 and review of applications will continue until the position is filled.
If you are meeting the minimum qualifications fully or partially with education. please attach an unofficial transcript to your application.
EO/AA and Diversity Statement
Non-discrimination statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator (https://www.missouristate.edu/TitleIX/default.htm) , Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu,417-836-4252417-836-4252 (tel:+1-417-836-4252) , or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance (https://www.missouristate.edu/Equity/default.htm) , Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252 (tel:+1-417-836-4252) , or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)
Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail
Posting Number 20240266FTS
Quicklink for Posting https://jobs.missouristate.edu/postings/77986
Supplemental Questions
Required fields are indicated with an asterisk (*).
- How did you hear about this vacancy?
Indeed
Linkedin
Missouri State University Website
Google
Employee Referral
HigherEdJobs.com
Personal Contacts / Networking
Print Publications
Diversity website posting
Job Board (CareerBuilder.com, Monster, etc.)
Other
- Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.
(Open Ended Question)
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Unofficial Transcripts - 1
Letter of Recommendation-1 (Non-confidential)
Letter of Recommendation-2 (Non-confidential)
Other Documents -1
Other Documents - 2
