Easter Seals Jobs

Description

Position Summary:

A client of ours is seeking a dynamic, detail-oriented, and bilingual (Spanish/English) individual to join their team as an Accounts Payable Specialist & Office Manager. This hybrid role combines both accounts payable and office management responsibilities, requiring a proactive and organized professional to manage a range of tasks that support their growing construction business. The ideal candidate will have experience in the construction industry, possess strong communication skills, and thrive in a fast-paced environment. This is a contract to hire role. Please apply today for immediate consideration!

Key Responsibilities:

Office Management & HR Functions:

• Open and close the office as a key holder, ensuring security and operational readiness.

• Handle essential office management duties, including ordering office supplies and maintaining inventory.

• Assist with HR functions, including the onboarding process and setup of new employees.

• Coordinate timekeeping and ensure accurate recording of employee work hours.

• Serve as the primary point of contact for employees regarding office-related matters.

Accounts Payable & Job Costing:

• Monitor and manage the AP inbox, ensuring timely responses and actions for incoming invoices and vendor communications.

• Organize and enter invoices into QuickBooks, ensuring proper coding and categorization in compliance with company policies.

• Perform job costing duties, ensuring that costs are accurately allocated to respective projects.

• Process expense reports and reconcile company credit card transactions.

• Manage vendor relationships, including vendor setup and ensuring accurate payment terms and documentation.

• Distribute payments to vendors, ensuring checks are passed out in a timely and organized manner.

• Maintain accurate and up-to-date records of all AP transactions, including coding invoices and preparing necessary documentation for financial reporting.

• Process an increasing volume of invoices, currently about 20 per day, with potential for growth.

  Requirements

Required Qualifications:

• Bilingual in Spanish and English (required).

• Experience in the construction industry, specifically with accounts payable and job costing (preferred).

• Proficiency in QuickBooks or similar accounting software required.

• Strong organizational and time-management skills.

• Ability to multitask and prioritize in a fast-paced environment.

• Attention to detail and accuracy in coding invoices and financial reporting.

• Excellent communication skills, both written and verbal, with the ability to interact with employees, vendors, and external stakeholders.

• Strong understanding of basic HR functions, including onboarding and timekeeping.

• Previous experience handling vendor management and office supply ordering.

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