Easter Seals Jobs

Sr. Administrative Assistant - 2406213593W

Description

Johnson & Johnson is recruiting for a Sr. Administrative Assistant located in Springhouse, PA. This position may require up to 10% travel.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the worlds most pressing healthcare challenges.

We know that the success of our business and our ability to deliver meaningful solutions depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

As a Senior Administrative Assistant, you will provide administrative support to the Vice President of DTMP at JJIM with limited supervision. This role requires the ability to build business relationships with key individuals throughout organization. Work both independently and as part of a dynamic team, handling tasks with efficiency, proactivity, and professionalism. The Senior Administrative Assistant will be responsible for managing a variety of administrative tasks, special projects, and meetings while maintaining excellent communication and interpersonal skills. The individual must possess sound judgment, discretion, and the ability to independently assess and resolve complex situations. This role requires agility to swiftly handle shifting priorities and demands.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes the following: additional duties may be assigned as needed).

• Calendar Administration:

o Provide proactive and efficient calendar management for DTMP Vice President, ensuring optimal time management and prioritization.

o Schedule and coordinate virtual and in-person meetings, reserving conference rooms, arranging A/V technicians and ensuring seamless meeting execution.

o Handle catering arrangements, regularly update meeting agendas, and proactively resolve scheduling conflicts to maintain smooth operations.

• Event & Meeting Coordination:

o Plan, organize, and coordinate meetings involving external speakers, consultants, and committee members, ensuring all logistics are professionally managed.

o Oversee venue selection, catering, A/V needs, and travel/lodging arrangements for internal and external participants, ensuring a seamless experience.

o Prepare detailed meeting agendas, materials, and distribute them in a timely manner to ensure productive and focused sessions.

• Travel Coordination:

o Arrange both domestic and international travel for DTMP Vice President using the Corporate Travel Online system, adhering to the organization's Travel Policy and ensuring travel logistics are seamless.

o Prepare, review, and submit expense reports and reimbursement requests, ensuring accuracy and compliance with travel policies and procedures.

• Interview Coordination:

o Organize candidate interview schedules.

o Handle travel, lodging, and transportation arrangements for candidates.

• New Hire Onboarding:

o Manage and coordinate VPs direct report new hires onboarding activities, including preparing and distributing announcements, ensuring a smooth transition for new employees.

• Organizational Charts and Contact Lists:

o Maintain and regularly update department organizational charts and contact telephone lists to ensure accurate and accessible information.

• Office Supplies & Procurement:

o Manage office supply orders using the Ariba buyer system/eMarketplace.

• Advanced Administrative Duties:

o Perform advanced administrative responsibilities requiring sound judgment, discretion, and the ability to independently assess and address complex situations.

o Maintain the highest standards of professionalism, confidentiality, and organization in executing administrative functions that are critical to the success of the department.

• Systems Knowledge & Use:

o Extensive use of JJIM internal systems such as:

Concur Expense Reporting & Travel Online

Zoom and Zoom Webinars

Microsoft Suite

J&J Enterprise Tools (eMarketplace, SharePoint, IRIS etc.)

Qualifications

• A minimum of a high school diploma is required; an Associate's degree is preferred.

• At least 5 years of administrative experience is required.

• Additional training or certifications related to administration are preferred.

• Experience providing support to multiple individuals at various organizational levels is required.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is required.

• Experience coordinating daily calendars for management, scheduling meetings, organizing offsite meetings, managing domestic and international travel, and preparing PowerPoint presentations is required.

• Must present themselves in a professional manner, with strong attention to detail and excellent organizational skills.

• Demonstrated ability to perform administrative and organizational tasks effectively, along with strong verbal and written communication skills, and a solid understanding of corporate organization and procedures is required.

• Proven track record of maintaining confidentiality, attention to detail, and professionalism, while working in a fast-paced, multicultural, and international environment is essential.

• This position is based in Spring House, PA, and will require up to 10% travel.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Primary Location NA-US-Pennsylvania-Spring House

Organization Janssen Research & Development, LLC (6084)

Job Function Administration & Secretarial

Req ID: 2406213593W