Easter Seals Jobs

Description We are in the process of recruiting an Executive Assistant for our operations based in Spreckels, California. This role is integral to our organization, offering a unique opportunity to manage key administrative functions, including customer service, travel arrangements, and calendar management. The role is pivotal in a fast-paced environment where you will be tasked with a variety of responsibilities.

Responsibilities:

• Handle the coordination of travel arrangements, both domestic and international, ensuring smooth and hassle-free itineraries for team members.

• Efficiently process customer service requests, demonstrating a commitment to excellent customer service.

• Keep track of all customer transactions, ensuring that all records are accurate and up-to-date.

• Oversee the office calendar, coordinating schedules and managing appointments to ensure smooth operations.

• Use CRM and ERP systems for data management and operational planning.

• Leverage data mining techniques to analyze logistics and improve operational efficiency.

• Manage multiple calendars effectively, ensuring no overlap of appointments or meetings.

• Arrange detailed travel itineraries, taking into account individual preferences and requirements.

• Utilize Concur Travel and Defense Travel System for travel bookings and arrangements.

• Exhibit strong scheduling management, ensuring that all tasks are completed within the set timelines.

• Respond to customer inquiries promptly and professionally, resolving any issues that may arise. Requirements • Proven experience in Customer Service, demonstrating excellent communication and interpersonal skills.

• Proficiency in Arranging Travel, including creating detailed itineraries and handling unforeseen changes or cancellations.

• Ability to Book Travel Arrangements efficiently, ensuring cost-effectiveness and adherence to company policies.

• Proficient use of Concur Travel software for arranging business travels.

• Skilled in Coordinating Travel Arrangements, including accommodation, transportation, and meeting schedules.

• Experience with Defense Travel System, showcasing the ability to manage travel for defense-related roles or organizations.

• Attention to detail when arranging Detailed Travel plans, ensuring all aspects are covered and communicated effectively.

• Capable of Handling Travel Arrangements in a timely manner, often under pressure.

• Experience in coordinating International Travel, including understanding visa requirements and international travel regulations.

• Proficiency in Calendar Management, ensuring all appointments, meetings, and deadlines are accurately scheduled and communicated.

• Skilled in Calendaring, with the ability to manage multiple calendars simultaneously.

• Experience with Multiple Calendar management, coordinating schedules across different time zones and platforms.

• Proficiency in Office Calendar management, ensuring smooth operation of daily office activities.

• Strong skills in Scheduling, managing both detail oriented and personal appointments efficiently.

• Experience in Scheduling Appt - Calendar Management, demonstrating the ability to coordinate various appointments and meetings.

• Proven skills in Scheduling management, showcasing the ability to keep track of multiple schedules and prioritize tasks effectively.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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