Job Information
Spokane County Sheriff's Technical Assistant 2 (Civil Service) in Spokane, Washington
Sheriff's Technical Assistant 2 (Civil Service)
Print (https://www.governmentjobs.com/careers/spokanecountywa/jobs/newprint/4546049)
Apply
Sheriff's Technical Assistant 2 (Civil Service)
Salary
$40,888.97 - $57,276.37 Annually
Location
WA 99260, WA
Job Type
Regular
Job Number
24-00156
Department
Sheriff
Opening Date
11/19/2024
Closing Date
12/31/2024 12:00 PM Pacific
FLSA
Non-Exempt
Description
Benefits
Questions
Job Summary
This position performs and takes responsibility for various technical and/or clerical duties in a law enforcement agency, using various computer programs and/or operating technical equipment. Incumbents perform general responsibilities inherent to properly maintaining the office of the division where assigned, lower level accounting work, maintain fingerprint files, handle receptionist duties, including multi-line phones and direct contact with the general public, and maintain attendance records for vacation, sick leave, holidays, and compensatory time.
Positions in this classification may function as the only or principle clerical support person in an office; must have the ability to relieve technical and/or administrative superiors of routine office or technical responsibilities. Positions in this classification may work as part of a team; must have the ability to establish and maintain good working relationships. Incumbents are expected to be responsible for the flow and completion of work within their assigned unit, within general guidelines, and with full occupational levels of skill and accuracy. Incumbents must be able to use independent judgment in the application and/or choice of procedures in determining the priority of workload. Work is subject to cross-checking and/or general review.
TOTAL COMPENSATION: $52,337.88 - $73,313.75 annually (full-time). Total compensation is an estimate based upon full-time base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.
The starting pay will begin at $19.66 on the pay scale, will have a pay increase after six (6) full months of employment and will have annual increases thereafter, maxing out at the top step of the pay scale.
REQUIRED ADDITIONAL DOCUMENTS CHECKLIST- DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:
Copy of Valid D river's License or state ID card (Must be uploaded with your application)
A validated Typing Test (see below for details)
Copy of DD-214 Member Form 4 (if applicable; see RCW 41.04.010 as to how Veteran's Preference is applied)
Copy of Permanent Resident Card AKA "Green Card" (if applicable)
Copy of Employment Authorization Document (EAD) card / Form I-797 (Notice of Action) / Form I-821D (Consideration of Deferred Action for Childhood Arrivals (DACA) recipients, if applicable)
Official Transcripts from the school of your highest level of education and/or transcripts showing proof of your highest degree obtained. All transcripts must be official documents; they cannot be uploaded by applicants to your application.
Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc.
Accepted methods for transcript submission:
Electronic Submission: If your school distributes official, electronic transcripts, have your school registrar email the official transcripts directly to: CS@SpokaneCounty.org (electronic transcripts will ONLY be accepted if sent directly by the school registrar or their 3rd party affiliate; applicants may not email transcripts directly)
Alternate Arrangements: If your school does not issue electronic transcripts, please email: CS @SpokaneCounty.org (CS@SpokaneCounty.org) to make alternate arrangements.
If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-477-4711, x2.
**A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:
Express Employment Professionals: 509-747-6011; Fee: $10
If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.
DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.
***************************************************************************************************************************************TESTING INFORMATION
Written Exam:
DATE: December 19, 2024
TIME: 9:30 AM
LOCATION: Spokane, WA 99224
Testing invitations will be emailed to applicants who meet the minimum requirements, submit official transcripts, pass the typing test, and who have complete applications prior 12:00 PM PST on Tuesday, December 31, 2024.
Oral Board Interviews: Will be determined at a later time.
PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No online, over-the-phone, or outside testing facilities are permitted. No exceptions.
*This is an on-site position, not a remote position.
This job posting is to create a merged eligibility list ONLY from which all Sheriff's Technical Assistant 2 (STA2) positions in the Spokane County Sheriff's Office will be filled. This is for full-time employment ONLY. Applicants on the current eligibility list need not re-apply.
Examples of Duties
The following duties ARE NOT intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks.
Maintain confidentiality of all information in the Spokane County Sheriff’s Office records and files.
Receive and transcribe reports from arresting officers, investigators, supervisors, suspects, prisoners, and witnesses, working with recordings, handwritten and/or oral reports, or notes and provide rough copies or final reports; type correspondence, reports, legal forms, documents, memos, and directives; proofread all work to ensure accuracy of grammar, spelling, etc. and make corrections, as necessary; transcribe statements and depositions verbatim from recordings from suspects, prisoners, and witnesses; must be able to testify in court as to the accuracy of said transcription.
Create, update, and maintain all specialized records and files; archive files and perform records retention duties, as required.
Answer multi-line phones; handle public inquires; perform duties as receptionist, handling telephone and counter work, as required.
Draft reports, compile statistical data, create surveys, and monitor project performance, as requested.
Order and maintain supplies; inventory other items as needed.
Use various computer programs; record, search, print, correct, and design spreadsheets and programs; create new forms and/or files as needed.
Take fingerprints using Livescan machine and software program; ability to take inked palm prints on a variety of different types of employment applicants, licenses, juvenile arrests, and sex offender registrations; receive fingerprint results (Global Subject Search) and upload the fingerprint clearance form to current background software.
Capture photographs using video system; correct and maintain criminal history and identification information found in the Law Enforcement Records Management System (LERMS); build or fix identification records in LERMS.
Log and bill Washington State Patrol for sex offender registrations.
Conduct 10-print fingerprint comparisons; take DNA samples of individuals as ordered by the courts.
Collect and route employee/office incoming mail; process outgoing mail.
Maintain attendance records.
Assist recruiters as assigned, calling applicants; sending emails, updating recruiting videos, creating reports and data entry; notify applicants regarding updates on the background investigation process.
Assist with coordination of training and personnel events; assist the Personnel Coordinator and support the Background Investigations Unit, as needed; enter applicant into background investigation software and upload associated documents; update applicant files in current background software as new information becomes available; conduct criminal history and court records checks; maintain Background Investigations Unit statistics; update monthly reports and send to supervisor.
Perform other duties as assigned.
Minimum Requirements
Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED.
In addition to the above requirements, applicants must qualify in at least one of the following categories:
Earned at least 30 semester hours or 45 quarter hours from an accredited college or university
Obtained an equivalent to at least two (2) years of full-time professional experience in general office, clerical, and/or customer service
Must keyboard accurately at 45 WPM.
Incumbent is required to undergo and successfully complete a full background investigation with the Spokane County Sheriff’s Office’s Background Investigation Unit prior to being hired by the Spokane County Sheriff’s Office.
PHYSICAL REQUIREMENTS:
stand or sit for extended periods of time
lift and carry supplies weighing 10 to 20 lbs. and on occasion lift up to 50 lbs.
bend, twist, and reach to stock shelves and cabinets
requires good shoulder flexibility and finger dexterity
BEHAVIORAL STANDARDS:
All employees of the Spokane County Sheriff’s Office are responsible for contributing to a safe, productive, and positive work environment, by being self-motivated and actively demonstrating the core values of the Sheriff’s Office in their daily work and interactions:
Respect: Appreciating and valuing customers, co-workers, managers, other County employees and County leadership by showing courtesy, friendliness, and fairness. Communicating in a productive and professional manner.
Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; a team player that helps the organization meet its objectives by taking initiative; being a responsible steward of public resources and the trust County residents have placed in each of us.
Integrity: Positively represents the organization and the County by modeling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.
Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures, or technologies; fostering an environment of engagement, empowerment, and embracing continuous improvement.
Selection Factors
Six months to one (1) year of experience with Microsoft Office Suite preferred.
Knowledge of:
modern office practices, procedures, and equipment
keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods
simple accounting
legal terminology and procedures, business English, punctuation, and rules of grammar
basic computer programs, filing, sort/merge requirements, and spreadsheet possibilities
Skilled in:
modern office practices, procedures, and equipment
keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods
simple accounting
legal terminology and procedures, business English, punctuation, and rules of grammar
basic computer programs, filing, sort/merge requirements, and spreadsheet possibilities
Ability to:
learn and operate various computer programs
design formats to present necessary information in an understandable form
keyboard accurately at a minimum of 45 words per minute
complete all requirements of the assigned position with a high degree of accuracy
learn to use law enforcement terminals
learn and retain complex policies and procedures
make mathematical computations with speed and accuracy
understand and execute oral and written instructions and to apply available guidelines to varied situations
multi-task in a fast-paced environment
adjust to flexible deadlines
establish and maintain effective working relationships with co-workers, supervisors, officials, and the public
SPOKANE COUNTY
Employee Benefits Summary
The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.
PAID TIME OFF
Spokane County Observed Holidays
Up to 10 (ten) paid holidays are observed by Spokane County.
PTO
Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.
Vacation
For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).
Sick Leave
Sick leave is earned at 1 day per month and can be taken as the days are accumulated.
Other Leaves
Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.
INSURANCE BENEFITS
Medical Insurance
Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).
2024 Rates:
Premera
Employee Only: $38.04 per month
Employee & Spouse: $149.52 per month
Employee & Family: $209.60 per month
Employee & Child(ren): $136.16 per month
Kaiser:
Employee: $35.92 per month
Employee & Spouse: $140.56 per month
Employee & Family: $196.06 per month
Employee & Child(ren): $128.58 per month
Dental Insurance
Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.
2024 Rates:
Delta Dental Willamette Dental
Employee: $5.74 per month Employee: $5.98 per month
Family: $11.48 per month Family: $11.96 per month
Group Life Insurance
The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.
Long Term Disability Coverage
Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.
RETIREMENT
Retirement Plan (401a)
Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.
Additional Retirement Plan Option (457b)
Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.
VOLUNTARY BENEFITS
AFLAC
Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.
Travel Assistance
Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.
Flexible Spending Plan (FSA)
Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.
Voluntary Term Life Insurance
Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.
WORK/LIFE PROGRAMS
Employee Assistance Program
Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.
Reduced Cost Bus Pass Program
Spokane County participates in a program with STA which discounts bus passes to $5 a month.
Wellness Programs
There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.
Discounts
There are local and national discounts available to Spokane County employees.
01
Are you a citizen of the United States, a Legal Permanent Resident, or a deferred action for childhood arrivals (DACA) recipient who can speak, read, and write the English language? *Legal Permanent Residents MUST upload a copy of their valid resident card. DACA recipients MUST upload a copy of their EAD card, Form I-797, or Form I-821D.
Yes, United States Citizen
Yes, Legal Permanent Resident
Yes, DACA recipient
No
02
Do you have a valid driver's license or state ID card?
Yes
No
03
Have you uploaded a copy of your current driver's license or valid state ID card? Applications without this attachment will not be accepted.
Yes
No
04
Do you have a high school diploma or equivalent (GED)?
Yes
No
05
Have you earned at least 30 semester hours or 45 quarter credit hours from an accredited college or university? Education credits will be verified by official transcripts.
Yes
No
06
Have you contacted your school registrar(s) to submit official, electronic transcripts to: CS@spokanecounty.org? Official transcripts MUST be received by Civil Service in order to continue with the hiring process.
Yes
No
07
Do you have an equivalent to at least two (2) years of full-time, general office, clerical and/or customer service experience?
Yes
No
08
Do you have a minimum of six (6) months of experience working with Microsoft Office Suite?
Yes
No
09
I acknowledge that this position will require me to work on-site and understand that remote work is not an option.
Yes
No
Required Question
Agency
Spokane County
Address
824 N Adams Spokane, Washington, 99260
Phone
509-477-5750
Website
http://www.spokanecounty.org/employment
