Job Information
Automation and Control Strategies Group, INC. dba ACS Professional Staffing Program Support Specialist in Spokane, Washington
- Location: Spokane, Washington
- Type: Contract
- Job #8047 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Program Support Specialist position will oversee the coordination and execution of service contracts, including drafting Statements of Work (SOWs) and collaborating with project managers, subject matter experts, and contracting officers. This role requires managing procurement processes for hardware, software, and service orders, ensuring compliance with budget and inventory tracking. Additionally, the coordinator will handle equipment inventory management, maintain up-to-date documentation, and support project teams with data analysis and reporting. Candidates must have experience in procurement, contract management, and the ability to manage multiple tasks simultaneously. This full-time position is located in Spokane, WA. Pay Rate: $32.97 - $47.1 Benefits:
- Paid holidays: 11
- PTO: Starting at 10 days
- Sick Leave: Up to 56 hours per year (prorated based on start date)
- EAP: Employee Assistance Program
- Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
- Other benefits include the following: Calm App, Access Perks Responsibilities:
- Purchasing and Procurement:
- Draft and validate Statements of Work (SOWs) for service contracts including complex master contracts for manager review. This may require close collaboration with the project PM, Subject Matter Expert (SME) the organization's Contracting Officer's Representative (COR), or Contracting Officer (CO) to gather and compile relative procurement specifications, requirements, etc.
- Process Control Center contracts and material requests (MRs) in accordance with documented processes; orders more than 1.6M for hardware and 4M in software and service contracts not including capital orders. Average order load (not including capital project orders) more than 220 non-IT orders and 400-600 IT related orders.
- Request unofficial estimates and budgetary quotes from various vendors for material orders purchased via P-card in coordination with manager, PM, COR, CO, etc.
- Engage PMs and SMEs to obtain detailed information, requirements, and specifications for service engagement contracts.
- Collaborate with Information Technology (IT), Operational Technology (J - OT), and the Control Center Procurement Team to develop best practices, standards, and process improvements for diverse procurement objectives.
- Work with PMs, SMEs, CORs, and COs on product consultations and deployments regarding procurement requirements, timeframes, security requirements, inherently governmental duties, and contract deliverables from execution to completion.
- Work with Accounting office and CORs on Service Contract milestones for payments and pre-payment schedules; create Contract Payment Authorizations (CPAs) in Asset Suite for verified approved invoices; track billing for budget tracking and forecasting.
- Review and validate materials received meet Control Center requirements.
- Collaborate and coordinate with the procurement COR and vendors to process Returned Merchandise Authorizations (RMA) per established procedures - this includes warranty repairs and exchanges of products to adhere to the required Control Center standards.
- Partner with COs on large contract engagements and enterprise agreements to account for the Control Center portions and licensure managed off the BUD Network.
- Work between the two C To view the full job description,
