Easter Seals Jobs

Job Title: Operations AdministratorJob Description

We are seeking an organized and reliable Operations Administrator to join our administrative and accounting team in Spokane. The ideal candidate will be able to efficiently manage projects and timelines, ensuring the field team can operate successfully. This role involves a variety of tasks aimed at keeping our operations running smoothly.

Responsibilities

• New customer setup and determination of contractual obligations

• Regular updating of payment status and aging report

• Customer follow-up and collection calls, working directly with the owner

• Account setup for Accounts Payable using QuickBooks

• Matching invoices with job IDs and sending them out for approval

• Managing prevailing wage requirements

• Sending out daily hours report

• Ensuring the accuracy of time entered

• Assisting with the onboarding of new hires, ordering supplies, and managing review timelines

• Regularly updating status and renewals for drug testing and training requirements (ISNET and Veriforce)

• Staying current with licensing and fuel tax requirements for fleet (DOT and IFTA)

• Ensuring every unit in the fleet is up to date with the correct documentation

• Keeping the office organized to ensure that timelines and daily/weekly/monthly responsibilities are completed

• Assisting the business owner with calendaring and miscellaneous tasks

• Fielding email inbox to ensure timely responses and task completion

Essential Skills

• Experience in administrative support

• Experience in accounts receivable and payable

• Project coordination

• Fleet management

• Scheduling and coordinating

• Data entry

• Knowledge of DOT regulations

• Understanding of prevailing wage requirements

• Proficiency with QuickBooks

• Experience in the construction industry

Additional Skills & Qualifications

• Experience in construction or a related field preferred

• Computer literacy with the ability to learn new systems

• Exposure to QuickBooks accounting software

Work Environment

The work environment includes a standard Monday to Friday schedule. You will be part of a blue-collar culture where resilience and the ability to work well with the field team are valued. There is flexibility to work from home as desired. The company promotes growth opportunities, with potential career paths in advanced accounting or project management. The culture is friendly and approachable, described as 'someone you could grab a beer with.'

Pay and Benefits

The pay range for this position is $22.00 - $28.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Spokane,WA.

Application Deadline

This position will be accepting applications until Dec 27, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.