Easter Seals Jobs

Job Title: Accounts Payable SpecialistJob Description

We are seeking a diligent and detail-oriented Accounts Payable Specialist to join our team. The ideal candidate will be responsible for processing invoices, managing payment runs, handling expense reports, and ensuring accurate and timely financial transactions. You will be a key player in our Accounts Payable team, which processes approximately 2,500 invoices monthly.

Responsibilities

• Process invoices and payment runs efficiently and accurately.

• Manage expense reports and purchase cards.

• Respond to emails and questions from vendors professionally.

• Provide timely and professional customer service to internal customers.

• Assist in the creation, updates, and maintenance of the Accounts Payable operations manual.

• Compute and prepare reports and analyses for company officials as required.

• Follow up with clients and project accountants to minimize unapplied cash.

• Maintain accounting file records for all A/P functions.

• Update and maintain the unapplied cash report as required.

• Manage the A/P module of the financial management system.

• Oversee and process daily cash receipts and postings as required.

• Oversee payment processing functions for multiple entities in accordance with company policies.

• Perform month-end A/P module closing procedures.

• Conduct monthly account analysis and prepare bank reconciliation work files for assigned G/L accounts.

• Prepare Vendors Over 60 Days and Subcontractors Over 120 Days reports as required.

• Review, code, and enter data from vendor invoices, check requests, expense reports, and mileage reports in accordance with company policies and FAR regulations.

Essential Skills

• Minimum of 4 years of experience in Accounts Payable.

• Experience with and understanding of three-way matching.

• Proficiency in ERP systems (e.g., Dynamics, Oracle, Workday, SAP).

• Strong Excel skills, including data manipulation and pivot tables.

Work Environment

The role is primarily in-office, Monday to Friday, from 8 AM to 5 PM. Remote work is possible only in cases of illness.

Pay and Benefits

The pay range for this position is $27.00 - $30.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sparks,MD.

Application Deadline

This position will be accepting applications until Jan 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.