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Project Coordinator Job ID 2024-10556

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1 Job Locations US-OH-Solon Category Administrative/Clerical Type Regular Full-Time Posting Location (This will be the main location used to advertise the role online.) : Location US-OH-Solon Overview At NV5, we are a team of talented professionals, engineers, and consultants who are builders, problem solvers, and champions for both our communities and clients. Our mission is to empower every employee who strives to make a lasting, positive impact for the future of our communities. Join us and take charge of your career, creating your own growth while building a sustainable legacy for generations to come. As part of our team, you'll discover limitless opportunities to make meaningful contributions while advancing professionally. You'll work with diverse and talented group of individuals committed to making a positive impact on the communities in which we live and work. If you consider yourself a multitasker & problem solver aiming to grow your career within Office Administration/Analyst field, then our Project Coordinator opportunity will provide you with a fulfilling position allowing you to work with leadership and project teams to support NV5's Owner's Representative group. THE OPPORTUNITY NV5 is seeking a Project Coordinator to support a group of Project Mangers within the company. This person will also support the Leadership Team on various public and private projects. The Project Coordinator acts as main office contact and ambassador for the company. This position is typically located our Denver office but location may be flexible. Responsibilities WHAT YOU WILL BE DOING Act as the office manager and main office contact, which includes general office organization, supply procurement and may include local travel. Develop and maintain strong working relationships with team members, clients, and vendors. Create and maintain master contact list for each project as projects commence and team members are added. Develop and distribute meeting minutes or records as needed on assigned projects. Review and evaluate monthly project draw package documentation (e.g., budgets, AIA standard pay applications/documentation, invoices, lien waivers, bills of sale, certificates of insurance, etc.). Collect, review and document consultant, contractor, and vendor invoices on each project. Initiate process for corrections when needed; prepare monthly draw requests and process invoices. Obtain project specific information from Project Manager in order to prepare consultant agreements, from NV5 Standard Templates, including collection of project specific insurance certificates, bonds and other contract exhibits. Collect, review and catalog all project close out documents as required by projects. Maintain cloud-based records and document storage for each project utilizing NV5's proprietary naming conventions. Ensure documents are uploaded and saved in a timely manner and ensure accurate file maintenance. Assist with completing document templates including developing written narratives, editing text and proof reading to support project tasks. Be available and in office during business hours. Qualifications WHAT YOU WILL BRING TO OUR COMPANY Bachelor's degree in Business, Real Estate, Finance, Accounting, Data Analysis preferred. Preference given to alternate education on a case-by-case basis. Financial acumen, The successful candidate: Is able to multitask and easily transition between micro and macro tasks on multiple projects. Presents themselves in a polished and friendly manner at all times. Demonstrates knowledge of process implementation and process improvement and applies appr