Easter Seals Jobs

Description

We are seeking a detail-oriented and reliable Administrative Assistant for a contract-to-hire role. This position requires an individual who thrives in a dynamic work environment, provides excellent support across various business areas, and handles sensitive information with the utmost confidentiality. The ideal candidate is proactive, organized, and committed to delivering a high standard of administrative support.

Key Responsibilities

• Mail Management: Pick up, sort, and distribute mail promptly and efficiently.

• Bank Deposits: Accurately prepare and make deposits at the bank as needed.

• Reception Duties: Serve as the face of the office by greeting visitors, managing incoming calls, and responding to inquiries professionally.

• Phone Support: Answer and direct phone calls, ensuring timely and effective communication within the organization.

• Seasonal Workload Management: Support the team by handling additional tasks during off-season business periods.

• Scanning Documents: Digitize and archive documents for easy access and organization.

• Onsite Task Management: Coordinate and oversee onsite administrative tasks to maintain a smooth-running office.

• Confidential Record Handling: Manage tax-related records with discretion and adherence to data privacy protocols.

• Coordination During Tax Season: Collaborate with Beth and other team members, onsite or remotely as feasible, during the busy tax season.

• Data Entry: Accurately input and manage data related to corporate records, statements, and other business documentation.

• Team Collaboration: Work closely with staff to ensure proper data organization and assist with any collaborative tasks as needed.

  Requirements

Key Qualifications:

• Proven experience in administrative support roles.

• Strong organizational and multitasking skills.

• Ability to work independently and as part of a team.

• Proficiency in Microsoft Office Suite, data entry tools, and office technology.

• Prior experience with accounts payable/accounts receivable is preferred.

• Familiarity with handling sensitive financial and tax-related records is a plus.

• Exceptional communication skills, both written and verbal.

This is a contract position with the possibility of transitioning to a permanent role based on performance and organizational needs.

If you have a keen attention to detail, a proactive mindset, and the ability to handle diverse responsibilities with professionalism, we encourage you to apply!

Robert Half is an Equal Opportunity Employer.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .