Job Information
CITY & BOROUGH OF SITKA Accounting Supervisor in Sitka, Alaska
Thank you for considering employment with the City and Borough of Sitka. The following information is provided to give potential applicants awareness regarding the job.
Primary Purpose of Job
The primary purpose of this position is to manage, direct, and oversee the accounting entries of all municipal receipts and expenditures and assists the Controller by providing information for the quarterly and annual financial reports. In the absence of the Controller, this position may temporarily assume full responsibility for the duties of the Controller.
Under the general supervision of the Controller, the Accounting Supervisor exercises independent judgement and discretion as a professional with technical expertise to perform the position's daily tasks and responsibilities within department established policies and procedures. This position directly supervises 2 positions.
The Accounting Supervisor assists and acts in a confidential capacity to the Finance Director, Municipal Administrator, Assembly, and other department heads who formulate, determine, or effectuate management policies.
Essential Duties and Responsibilities
Oversees and supports the invoice processing, billing, cash receipts, cash disbursements, and receivables collection for all municipal departments.
Oversees all aspects of the accounts payable process, including reviewing documents for accuracy and compliance with applicable CBS policies and procedures
Oversees the preparation of utility and municipal bills and works to resolve complex issues and research discrepancies
Prepares and reviews periodic general ledger account reconciliations and journal entries
Performs inventory reconciliations and coordinates with other departments on inventory management practices
Trains, assigns, prioritizes, supervises, motivates, and evaluates the work of the Accounting Clerk - Accounts Payable and the Accounting Clerk - Billing
Supports year-end conversion to accrual basis of accounting
Provides information for the quarterly financial statements and reviews and completes all accounting entries and reconciliations in preparation for the annual external audit.
Reconciles account balances and prepares schedules for independent auditors in the performance of annual audit
Assists in developing, implementing, and managing the accounting and reporting system to ensure accurate, timely and complete financial and budgetary information to the Assembly, Administrator, Department Heads, and all third parties who evaluate or audit the financial condition of the municipality
Provides internal audits of records of receipts, expenditures, billings, contracts, budget activities, cash and non- cash assets, accounting entries, equipment and supply inventories, payroll, and employee benefits
Prepares a wide variety of analysis and management financial reports as requested
Performs other duties as assigned
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