Easter Seals Jobs

Description We are offering a unique opportunity for a Construction Administrative Assistant in Signal Hill, California. This role is within the construction industry, providing administrative support to our construction management team. As part of the team, you will handle a variety of tasks from maintaining documentation, coordinating communications, project tracking, and financial administration. This role offers a short term contract employment opportunity.

Responsibilities:

• Provide daily administrative support, including managing calendars, scheduling meetings, and preparing agendas and minutes.

• Maintain and organize project files, contracts, and permits, ensuring records are up-to-date and accessible.

• Handle incoming calls, emails, and correspondence, serving as the point of contact for project managers, subcontractors, suppliers, and clients.

• Track project progress and timelines, preparing project status reports and updates as needed.

• Assist with budget tracking, expense reports, and invoice processing to support financial report preparation.

• Order and manage construction materials and supplies, tracking inventory usage as required.

• Collect basic documentation from projects and maintain proper owner folders.

• Handle licensing and registration for vehicles.

• Use a range of software including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.

• Respond to inbound and outbound calls, providing excellent customer service.

• Schedule appointments and manage the coordination of commercial construction projects. Requirements • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

• Experience in answering inbound and outbound calls

• Excellent customer service skills

• Ability to perform data entry tasks with high accuracy

• Experience in email correspondence

• Capability to schedule appointments efficiently

• Familiarity with commercial construction projects

• Knowledge of construction accounting and construction cost estimation

• Ability to interpret construction documents

• Understanding of the construction industry

• Strong organizational and multitasking abilities

• Good written and verbal communication skills

• Ability to work in a fast-paced environment

• Demonstrated ability to work independently and in a team

• High attention to detail

• Strong problem-solving skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .