Easter Seals Jobs

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6834497

Duties of the Assistant to the Director Member of the Board of Directors/Hired by the Elected Officers:

• Attend all Board Meetings as a voting member.
• Work closely with the Office Manager to maintain a mailing list, email list, Remind list, and Facebook group for current members each school year.
• Work closely with the Office Manager to see that all members have proper forms filled out and handed in.
• Type up, copy, and distribute class lists; make sure they are updated as needed.
• Work with the Office Manager to ensure that all proper forms are run off and available to all members throughout the year.
• Provide back-up support and be the second in command for all scholarship information and responsibilities.
• Oversee the board as a liaison.
• Have alternating office hours.
• Provide any additional support to the director as needed.

Duties of the Financial Director Member of the Board of Directors/Hired by the Elected Officers:

• Monthly duties:
  • Remind parents of tuition payment due by the 7th of the month. Provide late notices to teachers of delinquent tuition.
  • Send out invoices to parents in Procare and track receipt of payments.
  • Keep a running ledger of tuition payments by child.
  • Correct employee timecards for missing clock in/out entries. Submit payroll via ADP on the first of the month. Payroll is to be paid on the 5th of the month, or the soonest school date following the 5th of the month.
  • Tally receipts for teacher classroom budgets and issue reimbursements with payroll.
  • Create a monthly financial statement for the executive board to review the months income and expenditures.
  • Obtain the minutes from the monthly board meetings from the preschool secretary to be kept with financial documents.
  • Pay all bills, including but not limited to payroll, telephone/internet, rent, federal taxes, etc.
  • Manage all bank accounts to include both checking and savings. Advise board accordingly.
  • Attend all Board Meetings as a voting member.
  • Track attendance for all students on DES, Quality First, Border Patrol, or other subsidies.
  • Submit subsidy documents monthly according to the schedule required by that entity.
  • Process and submit Quality First Scholarships.
• Quarterly duties:
  • Print and file quarterly tax returns. The Financial Director is to pay state taxes and workmans compensation on a quarterly basis, as well as file all appropriate quarterly tax statements.
• Annual duties:
  • Prepare an annual financial statement, profit and loss, of income and expenditures.
  • Provide all receipts, paperwork, annual financial statements, board meeting minutes, bank statements, etc. to the schools accountant to prepare the annual tax return. The end of the fiscal year is June 30th, and all documentation should be turned in shortly following the end of the fiscal year.
  • Ensure that the annual tax return is filed per the accountant.
  • Obtain W-2s for all employees working the previous tax year from the schools accountant and deliver to employees by January 31st.