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This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6752741

Requisition Number:[ACCOU003291]{bind="text: RequisitionNumber()" automation="requisition-number"}

Perform, organize, supervise and lead all Accounts Payable functions. Ensure the accuracy and integrity of all requests for payments, processing invoices, issuing payments in the form of checks and direct deposits, maintaining vendor records, and organizing/maintaining all records relating to the AP process. Perform root cause analysis to identify barriers to timely and accurate output and formulate work plans for resolution. Lead the development and growth of the Accounts Payable division to maximize performance. Lead the coordination with Materials Management department to improve processes and workflows and meet payables deadlines.

Essential Functions / Major Responsibilities:

Under the supervision of the Assistant Controller and Controller:

• Perform and lead the day-to-day Accounts Payable function for Summit Healthcare Association and all its subsidiaries
• Support the Controller and CFO in the management of accounts payable and vendor relations
• Coordinate among the various department leads in obtaining appropriate approval, documentation, etc. in accordance with Company disbursement policies
• Facilitate, review and approve all payment processes
• Assist in the monthly reconciliation of invoice balances and provides the necessary activity information regarding banking and treasury
• Oversee the team in responding to vendor inquiries, with follow up for inquiry resolution
• Ensure AP compliance with internal controls and procedures
• Ensure the maintenance of vendor records and update vendor master data
• Ensure Accounts Payable staff is cross-trained and maintains desktop procedures
• Maintain vendor invoice files paper or electronic
• Collects W9s and verifies tax IDs for vendors and generates 1099s for IRS reporting and any other AP-related reporting requirements including the annual financial audit
• Assist with monthly, quarterly review and annual audits including vendor statement reconciliations
• Ability to frequently interact with Directors, Administrators, and Physicians on payables related issues.
• Frequently attend or lead meetings with stakeholders to provide information and develop the AP division
• Identify and manage implementation of internal controls to prevent fraud and errors
• Display and promote proper etiquette and mannerisms that reflect the Shine Behavior Standards.
• Promote Patient First, Quality & Safety, Accountability, Respect, Communication and Teamwork as core values of the organization.

Supervisory Responsibility:

• Assume responsibility for all AP functions.
• Assume responsibility for quality & timeliness of AP output.
• Ensure all internal controls are followed.
• Monitor authenticity of vendors and payments.
• Oversee and direct the workload of the AP clerks and Accounting Generalist.
• Perform annual evaluations of AP clerks and Accounting Generalist.
• Responsible for ensuring all SHINE standards and organization values are adhered to by AP clerks and Accounting Generalist.

Secondary Functions:

• Participate in departmental and hospitalwide informational meetings and inservices, including staff meetings, hospitalwide forums, and seminars.
• Review department and hospital wide policies and procedures annually.
• All other duties and special projects within scope as assigned.

Additional / Seasonal Responsibilities:

• Work load increases during 4 and 1 quarters with 1099 processing and audits.

Job Scope:

• Regular and recurring work situations with occasional variations from the no m.
• A moderate level of complexity.
• Performance under independently-minimal supervision.

Interpersonal Contacts:

• Are normally made with others both inside and outside the hospital.
• Are made with own department as well as other departments or locations.
• Frequently contain confidential/sensitive information necessitating discretion at all times.
• Are made via telephone, e-mail, and face-to-face interaction.

Specific Job Skills & Mental Activities:

This position requires operational knowledge of all equipment in the Accounting Department including: fax, printer, copy machine, phone systems, typing (50+ wpm), 10-key calculator, and all computer programs required to retrieve and input information (including all Hospital Information Systems, MS Office, Adobe Acrobat, timekeeping system, internet, and e-mail).

This employee must be service oriented and have excellent cus