Easter Seals Jobs

About Human Pharmaceutical Business

With global presence, Boehringer Ingelheim has industry-leading expertise in medicine research and development. We are constantly developing the next generation of medical breakthroughs and successfully delivering innovations to meet the medical needs of the patients we serve in the following key areas of interest: cardiovascular, respiratory, metabolic diseases, immunology, oncology and central nervous system. In the future, we will accelerate the launch of more than 10 innovative medicines to meet the demand of Chinese patients.

Job Responsibilities

The provision of secretarial, organizational and project-based support to the The China Market Management for X-TA Excellence, Medicne.

1. General secretariat support

• Operate office equipment such as fax machines, copiers, scanners and phone systems.

• Maintain the office supply inventory and order additional supplies as needed

• Open, read, route and distribute incoming communications, mails, faxes, materials, deliveries and packages to the appropriate individuals

• Compose, type and distribute meeting agenda, minutes, routine correspondence and reports as needed

• Answer telephones and give information to callers, take accurate message or transfer calls to appropriate individuals

• Facilitate an effective system for mailing, filing, updating, retrieval and archiving of information on file and computer databases.

• Assist with preparation and distribution of documents such as agendas, presentations, meeting minutes, reports, letters as well as giving reminders of upcoming meeting dates with time and location

• Responsible for travel management (transportation and hotel accommodation) including expense reimbursements as needed

• Ensure a neat and orderly office environment

• Responsible for the coordination, management and maintenance of relevant system such as internal website, common drive, shareroom, and etc.

• Sourcing of new vendors for X-TA Excellence activities includes creation of vendor in BI system etc

2. Meeting management

• Responsible for the travel arrangements of staff in X-TA Excellence Team.

• Plan, coordinate and schedule conference calls, meetings, events, trainings and appointments. This includes preparation, collation & distribution of meeting materials, management attendance of the relevant people involved, securing venues, booking of flights, ground transportation, hotel accommodation, meeting rooms, and catering as required.

3. Support New Hires

• Coordinate the induction of new team colleagues including setting up of email account, seating arrangement, office access card, ordering of relevant equipments, stationaries etc

• Coordinate and organize New Hire Orientation for Medicine from preparation to archiving including the management of agenda, invites, meeting room, uploading the presentations and sign-in sheets in IDEA for GEN.

4. Report Management: Assist in generating the relevant reports

5. Budget Management

• Assist X-TA Excellece Head in budget control and expense monitoring

• Support X-TA Excellence Team and work closely with BI Finance on spending to facilitate compliance of BI’s requirements

6. Project Duties: Support TA Excellecne and/or Medicine related projects and tasks

Job Requirements

-Bachelor Degree or equivalent, major/focus on executive assistant, office management, project management, communications or other relevant major

-Fluent in both English and Chinese, especially in reading, writing and speaking

-Working experience in similar position is preferred

-Competencies: Lead & Learn

-Competencies Critical for the Success of this Job

• Excellent knowledge of MS-Office, especially PowerPoint

• Able to lead small projects

• Creativity

• High social skills

• Committed

• Open minded

• International Vision

• Trustful & Reliable

• Dynamic attitude

• Flexibility

All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.