Easter Seals Jobs

Job Summary

Under the supervision of the Director, Planning and Development, the employee performs a wide range of administrative and clerical functions associated with projects and labor compliance, bids, document production, and grants to ensure compliance of program regulations. The employee develops and prepares grants that meet strategic planning needs of the City; establishes and maintains grant files; conducts public hearings; prepares environmental assessments; and prepares reports to support efficient monitoring of grant programs. The employee schedules and attends pre-construction conferences, notifies vendors, opens and posts bid invitations, tabulates and issues bid awards to vendors. The employee enforces state law by reviewing and monitoring contracts prepared by contractors to ensure reporting requirements are met. Work is usually performed in accordance with well-defined procedures. This job is considered security-sensitive and is subject to pre-employment background check.

Essential Functions

**ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the Americans with Disabilities Act (ADA) must be able to perform the essential functions of the job unaided or with the assistance of reasonable accommodation.

ESSENTIAL FUNCTION: Grant Research and Application. Conducts research for available grants to meet City planning and development funding requirements. Prepares grant applications for desired funding.**

1. Consults with the various offices within the City to determine funding needs.
2. Conducts research on funding agencies and available funding from each.
3. Develops strategic plan to initiate grants in a timely manner.
4. Analyzes statistical data to determine possible grant opportunities.
5. Assists in obtaining engineering and other technical support for project grants.
6. Maintains files with demographic, financial, and narrative information for use in grant applications; updates information routinely.
7. Searches for Requests for Proposals (RFPs); determines if funding meets the Department's needs.

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``` 8. Prepares grant application/proposal for City review. 9. Develops proposed project and grant budgets. 10. Monitors grant application status. 11. Presents RFPs to City Council for approval; puts grant requirements and specifications before Council to determine if funding will be accepted.

ESSENTIAL FUNCTION: Grant Administration and Management. Performs grant administration and tracking. Prepares reports and documentation in accordance with grant requirements.

Attends grant compliance workshop for detailed instructions on grant procedures, limitations, and guidelines.

Establishes grant/project files for approved and awarded grants.

Maintains budget and tracks expenditures of grant funds.

Tracks required hours and materials for each grant.

Generates and submits regular periodic reports to granting agency.

Files and submits appropriate documents for reimbursement of funds from the granting agency.

Assists with grant audits.

Meets with the office receiving funding on a regular basis.

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