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Career Opportunities: Strategic External Affairs Coordinator (24353) Requisition ID 24353 - Posted 06/13/2024 - CareOregon - Full Time - Permanent - Portland - Multi Location (2) Job Description Print Preview Job Title Strategic External Affairs Coordinator Department Strategic External Affairs Exemption Status Non-Exempt Requisition # 24353 Direct Reports N/A Manager Title Chief of Staff Pay & Benefits Estimated hiring range $ 57,560 - $70,360 / year, 5% bonus target, full benefits. www.careoregon.org/about-us/careers/benefits Posting Notes This is a hybrid role with 1-2 days per week or month in the Community or Office. Job Summary The Department Coordinator is responsible for coordinating and supporting the operations and/or programs of a particular department within CareOregon. Specific job duties vary based on the department but may include supporting project coordination, process improvement, reporting, data tracking and other duties. The role will also provide a range of administrative support including support for department leadership activities. Coordination spans across CareOregon, affiliated entities and organizational partnerships. Essential Responsibilities Department Coordination Coordinate and support daily operations of the department as directed by the department manager. Coordinate department projects, initiatives, activities, and communications. Coordinate, participate in, and help facilitate meetings. Monitor, maintain and report on initiatives or program operations milestones. Collaborate with external departments and leaders to promote the success of interdepartmental programs or initiatives. Support department leaders in designing and implementing operational and/or programmatic process improvements. Proactively identify and provide suggestions for process improvement. Gather and compile information as requested from various sources (e.g., records, email, minutes, presentations, etc.) for reporting and other purposes; provide summaries of data as needed. Facilitate clear channels of communication and escalate potential issues to department leadership as appropriate. Depending on department, duties may include: Tracking and coordinating resources, service delivery operations, payment activities, and/or reporting and compliance requirements Submitting payment requests, contracting paperwork, project reports and/or regulatory deliverables by established deadlines Tracking the creation, publication, and management of internal and external facing documents Maintaining internal department website content Becoming go-to person within the department for Smartsheet technical assistance Administrative Support Schedule and coordinate meetings (e.g., prepare agendas and decision documents in advance, organize speakers, arrange for space and catering needs, etc.) Coordinate and provide administrative support for virtual trainings or meetings. Compile, edit and summarize information using Microsoft Office Suite; produce reports and display data from spreadsheets. Create or update presentation materials as needed. Track, organize and submit expense reports and invoices. Maintain department records and assists in the compilation and preparation of department reports information. Coordinate travel and training arrangements for department staff. Support new hire onboarding processes and setup. Depending on department, duties may include: Managing and maintaining calendars for department leader(s) Coordinating mailing activities (e.g., collecting or