Job Information
YMCA of Greater Seattle Risk Management Coordinator in Seattle, Washington
Overview
Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.
JOB SUMMARY
Under the supervision of the AVP of Risk, the Risk Management Coordinator provides moderately complex and confidential administrative support to the YGS Risk Management. This shall include providing information and assistance to YGS staff through the Risk Management ticketing system; reviewing Incident Reports for accurate information and following up with staff as necessary, filing and tracking insurance claims; reviewing and confirming training documentation related to authorized drivers, managing and requesting certificates of insurance for and from vendors; and tracking and organizing staff trainings. The Coordinator will also maintain department records and files (both electronic and paper) and the Risk Management SharePoint site.
What you'll get from working at The Y:
Membership to the YMCA of Greater Seattle for you and your household
Medical, Dental, Vision, and Life insurance
Retirement with generous employer contributions
Free access to mental health resources
Rapidly accruing paid time off (PTO)
Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs
Hiring range: $25.88 - $33.00/ hour
Responsibilities
Support Risk Management team by fielding all Risk Management related support tickets and elevating issues as necessary.
Auditing YGS internal Policy Hub Sharepoint site to ensure that policies are appropriately labeled, stored and updated per YGS compliance standards.
Reviewing LogicManager Incident reports to ensure accurate data entry and following up with site teams as necessary to ensure proper documentation of claims.
Preparing LogicManager data reports for use in communications to Senior Leadership and outside claims representatives.
Assist AVP of Risk Management in the timely reporting and tracking of insurance claims.
Reviewing and tracking Certificates of Insurance provided by third-party vendors.
Assist with coordinating Risk Management related trainings in partnership with the YGS Learning and Development team.
Support Risk Managers with entering and tracking data related to facility safety and aquatics audits.
Assist Risk Managers with compiling and tracking meeting minutes and follow up items generated from association safety committees.
Review Authorized Driver documentation to ensure compliance with YGS training standards and issue Authorized Driver certificates as appropriate.
Monitor and reply to inquiries that are submitted to the team’s ticketing system, ensuring all service level agreements are met and issues are escalated when needed.
Organize and implement team communications by submitting announcements and programmatic updates through company communications channels and updating team SharePoint site.
Foster a culture of compliance by creating reports to support organizational leaders in reviewing their team’s training and operational compliance status.
Assist and manage the ordering and tracking of First Aid/AED and other safety related equipment.
Support other areas of the Risk team during high volume times of the year.
Attend trainings, participate in Risk meetings, and engage in other professional development opportunities to develop a strong understanding of Risk and Insurance policies and industry high impact practices.
Other duties as assigned
WORK ENVIRONMENT
This job operates in an office environment. This role routinely uses standard office equipment. We are currently working on a hybrid model working 2-3 days in person. This role requires working at our Association Office located in Downtown Seattle as well as commuting to centers/program sites.
The Association Office working office space includes an open office concept with multiple staff working in one room. Desks are adjustable to various heights.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear . The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms . Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus . This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. At times, c leaning and organizing of training equipment will be required , using approved chemicals.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time position, and hours of work and days are Monday through Friday, typically 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties require.
Code of Conduct for Applicants (https://seattleymca.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=191063&hashed=999166779)
Qualifications
3+ years of experience in a risk management, insurance, legal or other compliance based industry
Experience managing email communications and serving various stakeholders
Strong communication skills, written and verbal
Intermediate computer skills with demonstrated attention to detail
Experience with Microsoft Office suite (e.g. Word, Excel, and PowerPoint)
Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.) and a commitment to building equity, justice, and anti-racism into work practices
PREFERRED EDUCATION AND EXPERIENCE
Experience in incident reporting processes and/or liability claims management
Experience in organizing and/or facilitating trainings
Experience working with SharePoint and/or LogicManager
Ability to speak any language in addition to English
At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.
Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.
“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran , or any other status protected by local, state , or federal law.
We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana. We participate in the Federal E-Verify system.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org or the HR department at 206.382.5082.”
MISSION STATEMENT:
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES:
Respect
Responsibility
Honesty
Caring
Passion for Excellence
