Easter Seals Jobs

Req #: 233453

Department: DEPARTMENT OF CHEMISTRY

Posting Date: 04/18/2024

Closing Info: Open Until Filled 05/02/2024

Salary: $4,616 - $6,923 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Assistant To The Chair (E S 6) provides high-level support for the Chair and executive leadership in the Department of Chemistry, as well as providing key support for academic personnel activities and central administrative operations. The incumbent will manage and track the Chair’s schedule, travel, correspondence, and other documents, and prepare confidential and sensitive materials for meetings, reports, and presentations. Other responsibilities include supporting the faculty recruiting process, including applicant and interview management, as well as other academic personnel activities (appointments, reviews, awards, etc.) under the guidance of academic personnel leadership. The Assistant to the Chair will assist with administrative functions related to development, alumni relations, communications, and events, and support Chemistry executive leadership in the execution of daily operations of central departmental services and resources.

DUTIES AND RESPONSIBILITIES Communication and Engagement 50%:

• Independently research, prioritize, and follow up on multiple incoming issues and concerns addressed to the Chair, including those of a sensitive and/or confidential nature; determine appropriate course of action, referral, and/or response.

• Manage the Chair’s correspondence, reports, and other documents.

• Coordinate and support faculty meetings. Prepare confidential documents, manage meeting dates and agenda items, communicate with the faculty, coordinate voting results, etc.

• Assist with the management of the department communications.

• Assist with the preparation of the Chemistry department publications.Project Management 50%:

• Coordinate the faculty recruitment process. Recommend and implement effective systems, policies, and procedures, schedule and prioritize work, handle applicant and internal correspondence, coordinate and support individual faculty interviews, and coordinate additional staff support as needed.

• Support the faculty reappointment, tenure, and promotion processes.

• Coordinate and track annual faculty review processes, including collegial teaching evaluations, merit reviews, yearly activity reports, and annual conferences.

• Assist in tracking and managing academic appointments (faculty, postdocs, visiting researchers), visa petitions, and record-keeping.

• Assist with annual Department events and development functions, as well as special events.

• Assist Chemistry executive leadership in support of operations and centralized services and resources.

• Perform additional related duties, as needed. MINIMUM REQUIREMENTS

• Bachelor’s degree and at least two years of progressively responsible professional administrative experience or an equivalent combination of education and experience. Ability to handle confidential information with tact, discretion, and diplomacy. Excellent written and verbal communication skills.

• Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS

• The ideal candidate is creative, enthusiastic, and self-motivated, with the ability to adjust to evolving program needs, use available resources to solve problems, and take initiative regarding suggestions, ideas, or solutions to best meet program and unit goals.

• Able to maintain a vision of overall program goals while executing individual tasks.

• Excellent time-management and organizational skills and the ability to independently manage work priorities across multiple complex projects, meeting stringent timelines.

• Able to perform tasks independently with precision, accuracy, and meticulous attention to detail in an intense work environment.

• Strong collaborative skills to work with large, diverse groups, strong interpersonal skills, excellent written and oral communication skills, and awareness of ethical and political ramifications of decisions.

• Able to responsibly handle high-level confidential information with a high degree of tact, judgment, discretion, and diplomacy.

• Ability to effectively use office software suites and manage digital workload in a paperless environment.

• Experience with and confidence using standard software programs, reference management tools, and email.

• Willingness and ability to learn and use relevant UW systems and programs and other proprietary computer applications, along with new programs as needed.

• Significant experience with Office (Word, Excel, Outlook) and Adobe Acrobat is very helpful.

• Experience with scientific manuscript preparation and editing, and/or prior study in chemistry or a related field is ideal but in no way required. CONDITIONS OF EMPLOYMENT

• May require occasional work outside of normal working hours for specific deadlines or special events.

• This is an on-campus in-person position. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.